City Of Ferguson - St. Louis, MO
posted 4 months ago
The Deputy City Clerk/Executive Secretary position is a vital role within the City of Ferguson, responsible for providing comprehensive administrative and secretarial support to the City Clerk, Mayor, City Manager, and City Council, as well as various Advisory City Boards and Commissions. This position requires a high level of discretion and confidentiality, as it involves handling sensitive information and performing complex secretarial tasks. The Deputy City Clerk will be expected to plan, organize, and conduct the activities of the City Clerk's Office, ensuring that all statutory duties are fulfilled in the absence of the Clerk or as assigned. The role includes preparing agendas, information packets for City Council meetings, and other related materials. The Deputy City Clerk will also be responsible for typing and distributing minutes, ordinances, and resolutions, as well as processing administrative and statistical materials, correspondence, and reports. This position requires excellent writing skills and the ability to communicate effectively with various stakeholders, including city officials, outside agencies, and the general public. In addition to secretarial duties, the Deputy City Clerk will attend meetings of the City Council and its committees, keeping a journal of proceedings and authenticating minutes and other official documents. The role also involves registering voters and processing election materials, providing administrative support to the City Manager, and ensuring effective customer service and community relations. The Deputy City Clerk will manage appointments, arrange conferences, and make travel arrangements for city officials, all while adhering to safe work practices and maintaining a professional demeanor.