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About the position
The Deputy Court Clerk provides clerical assistance to the Court Clerk, supporting the Municipal Judge and Court Services. This role involves a variety of clerical, courtroom, and administrative duties, ensuring compliance with established policies and procedures based on Mississippi statutes and local ordinances.
Responsibilities
- Assist with clerical and administrative activities involving court records and legal document processing.
- Ensure proposed policies and procedures for the receipt and accounting of fine payments, issuance of warrants, and scheduling of court functions.
- Assist the Judge with responses to the public, defendants, and attorneys regarding rules, regulations, and court operations.
- Assist in the preparation of the annual budget and annual report.
- Import documents and scan traffic, parking, and criminal misdemeanor affidavits into the computer system.
- Use the computer to retrieve court case information and update defendant information.
- Electronically file and retrieve court cases and affidavits.
- Enter pertinent information into the Court's computerized system for tracking all court cases.
- Prepare court dockets for court presentation.
- Notify defendants and attorneys of court appearances and prepare subpoenas.
- Schedule court trials, initial arraignments, hearings, and special settings.
- Assist the judge in the courtroom and coordinate courtroom activity.
- Handle and process cash payments of fines and serve as a collection or warrants clerk.
- Open and verify mail, removing and recording checks, cash, money orders, and other court-related documents.
Requirements
- High school diploma or equivalent (GED) and some formal training in appropriate office discipline or equivalent on-the-job training and experience.
- Ability to learn quickly and adapt to the court's computer software system.
- Knowledge/ability to learn court system operations.
- Ability to identify and initiate work tasks with minimal supervision.
- Strong attention to detail.
- Ability to perform basic mathematics.
- Strong grammar, writing, and verbal communication skills.
- Ability to organize work, set priorities, and meet critical Court deadlines.
- Ability to adapt to technological and work environment changes.
- Ability to maintain confidentiality of Court documents and records.
- Working knowledge of Microsoft Office programs including Word, Excel, Outlook, and Adobe Acrobat.
- Strong customer service skills with the ability to remain calm in stressful situations.
- Ability to maintain harmonious and effective working relationships with other employees, supervisors, and other departments.
