Design & Production Manager - Events Industy

$58,240 - $83,200/Yr

R Jack Balthazar - Vernon, CA

Part-time - Mid Level

Vernon, CA

Performing Arts, Spectator Sports, and Related Industries

About the position

R. Jack Balthazar is a full-service event design and build firm that primarily supports independent event producers and agencies. The company boasts skilled in-house carpentry, fabrication, and floral teams, enabling them to envision, design, produce, and install inspired decor for over 200 events annually, both across the United States and internationally. The Production + Design Manager role is crucial in maintaining the high standards of the company while managing multiple projects in a fast-paced, team-oriented environment. The ideal candidate will have a blend of office and on-site experience, showcasing a passion for the creative process and a commitment to professional growth. This role requires the ability to maintain positive relationships with both internal and external partners, ensuring that all work meets the company's standards. The Production + Design Manager will also mentor and direct staff, manage client requests, and contribute to various departments as needed. A comprehensive understanding of event design and production is essential, along with a proactive approach to problem-solving and collaboration. In this position, the manager will be responsible for researching design concepts, participating in client and vendor meetings, managing event projects, sourcing decor elements, and overseeing the coordination of client, venue, and vendor partnerships. The role also involves creating schedules, updating design materials, and managing on-site event setups and breakdowns. Strong communication, organizational skills, and a keen attention to detail are critical for success in this role.

Responsibilities

• Research design concepts and visions with a resourceful and creative approach
• Participate in client and vendor meetings, record accurate notes, photos, and measurements which demonstrate spatial acuity, and deliver a clear and concise recap to the team
• Exhibit an awareness of event details from project inception through the design process, production, installation, and wrap-up
• Manage multiple event projects simultaneously, keeping current with details and communicating to all relevant affiliates
• Identify, research, and source décor elements efficiently, proficiently, and practically
• Keep updated records of pending orders, incoming orders, backorders, and purchase orders
• Maintain thorough knowledge of warehouse functions, fabrication processes, and inventory
• Liaise with shipping/receiving to ensure receivables are properly checked in, quality-checked, inventoried, and routed
• Manage the event-related coordination of the client, venue, and vendor partnerships, as well as internal production staff
• Create and implement work-back schedules, production schedules, load lists, event timelines, travel itineraries, etc; both independently and collaboratively
• Assist in the creation and updating of mood boards, design decks, client deliverables, floor plans, etc
• Liaise with design and fabrication teams to assist in the generation of design concepts
• Manage the on-site set-up and break-down of events
• Collect final invoices from vendor partners and budget reconciliation following each event

Requirements

• 3-5 years' experience in the event industry
• Working knowledge of Adobe Creative Suites, Microsoft Office, and Google Docs Editors Suite
• Experience working with florals, fabrication, construction, lighting, textiles, furnishings, décor, and props is preferred
• Valid Driver's License and clean DMV record
• Eligibility to work in the U.S
• Ability to travel
• Must pass background/drug test

Nice-to-haves

• Experience in time management
• Strong presentation skills
• Ability to adapt to changing situations and adjust/pivot when needed
• Demonstrated enthusiasm to gain further knowledge and expertise in event design and production

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance