Design Studio Chief of Staff

$105,500 - $185,750/Yr

Intellectual Capital Investments - New York, NY

Full-time - Mid Level

New York, NY

Motion Picture and Sound Recording Industries

About the position

The Chief of Staff at PETERARNELL will play a pivotal role in supporting the CEO and leadership team in driving the company's vision and operational excellence. This position requires a highly organized and proactive individual who can manage complex tasks and relationships within a fast-paced, design-oriented environment. The Chief of Staff will be responsible for overseeing day-to-day operations, managing the CEO's calendar, and ensuring effective communication across various stakeholders.

Responsibilities

• Work directly with our CEO, bringing excellence and commitment to support our growing business.
• Track day-to-day operations of a mid-size company, helping leadership convert vision and direction into results.
• Forge relationships with clients, business partners, vendors, and friends.
• Run projects and mission-critical efforts, taking full ownership from start to finish.
• Manage our CEO's complex and busy calendar, coordinating meetings, managing schedules, making appointments, and arranging travel.
• Draft and manage entire documents including letters, spreadsheets, presentations, meeting notes and summaries, and maintain a suitable document management/retention system.
• Travel up to 50%.
• Perform confidential and complex administrative duties.
• Complete action items in support of our CEO and other executives.
• Coordinate team development and social events, working with internal and external stakeholders to develop the agenda, sort the logistics, ensure materials are prepared and sent in advance, and provide meeting support.
• Grow as an executive and a human being, gaining exposure to the highest echelons of the worlds of design, business, and culture.

Requirements

• 7+ years of relevant experience in a similar role.
• Bachelor's degree or higher.
• Experience in a fast-paced, high-stakes environment.
• Strong organizational skills to manage a complex organization.
• Proactive, adaptable, and resourceful with a results-oriented mindset.
• Familiarity with the design world and experience in an agency environment or related field.
• Excellent interpersonal, written, and verbal communication skills.
• Ability to handle sensitive and confidential information discreetly.
• Proficient with Microsoft Office Suite; capability with Adobe Creative Suite is a plus.
• Proficiency in Chinese, Korean, or Japanese is preferred.

Nice-to-haves

• Experience working with graphic designers, industrial designers, architects, musicians, videographers, and photographers.

Benefits

• Competitive salary range of $105,500 - $185,750, commensurate with experience.
• In-person, on-site position.