Desk Operations Specialist

$40,706 - $56,202/Yr

Mayo Clinic - Red Wing, MN

posted 6 months ago

Full-time - Entry Level
Red Wing, MN
Hospitals

About the position

Mayo Clinic is a top-ranked healthcare provider, recognized for its commitment to patient care and employee satisfaction. The organization prioritizes the needs of patients while also investing in its employees through competitive compensation and comprehensive benefits. This role is essential in facilitating patient visits and supporting healthcare providers by anticipating and responding to patient needs. The position involves coordinating complex appointment schedules, managing patient materials, and ensuring that care providers can focus on delivering high-quality patient care. The successful candidate will be responsible for obtaining and verifying patient demographics and medical insurance information, advising patients of any scheduling changes, and serving as a direct contact for patient inquiries. Additionally, the role requires performing various administrative duties, including processing insurance verifications and managing appointment communications. Flexibility is crucial, as the position may involve cross-coverage and travel depending on the location and departmental needs. The work environment is dynamic, requiring the ability to adapt to changing situations and maintain a positive attitude while managing multiple tasks simultaneously.

Responsibilities

  • Facilitates patient visits and supports healthcare providers by anticipating and responding to patient needs.
  • Coordinates complex appointment schedules and daily activities of care providers in a multispecialty medical practice.
  • Prepares patients and completes pre-examination record information.
  • Manages the flow of patient materials and verifies patient demographics and medical insurance information.
  • Advises patients of scheduling delays or changes and serves as a direct contact for patient inquiries.
  • Schedules and reschedules tests and consult requests from various communication venues.
  • Processes ABN forms, insurance verifications, and patient appointment communications.
  • Navigates through multiple electronic applications and devices, including iPads and kiosks.
  • Adjusts work schedules in response to department or clinical needs.

Requirements

  • High school diploma or GED and one year of customer service experience required.
  • Requires computer skills including Windows-based applications and intranet/internet use.
  • Ability to keyboard and navigate through multiple applications.
  • Associate's Degree and coursework in a healthcare-related field is preferred.
  • Completion of a Medical Terminology course preferred.
  • Exposure to electronic health records preferred.
  • Ability to work independently and have strong organizational skills.
  • Effectively multitask without compromising quality.
  • Ability to comprehend and excel in both verbal and written communication.
  • Ability to handle difficult situations and remain calm under stress.
  • Demonstrate a friendly, positive attitude and display energy in performing daily responsibilities.

Nice-to-haves

  • Basic Life Support (BLS) certification may be required in some areas.
  • Completion of additional coursework upon hire may be necessary.

Benefits

  • Competitive compensation
  • Comprehensive benefit plans
  • Continuing education opportunities
  • Advancement opportunities
  • Support for innovation
  • Commitment to diversity, equity, and inclusion
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