Development Assistant Sr / Inter, Mental Health Programs

University Of Michigan - Ann Arbor, MI

Full-time - Mid Level

Ann Arbor, MI

Educational Services

About the position

The Development Assistant Sr / Inter for Mental Health Programs provides high-level administrative support to a team of development professionals. This role is essential in managing various tasks to relieve professional staff of administrative duties, ensuring smooth operations in a fast-paced environment. The assistant will prepare legal documents, coordinate donor meetings, and manage communications with donors and prospects, all while maintaining a high level of accuracy and confidentiality.

Responsibilities

• Provide high-level administrative support to development professionals in Mental Health.
• Prepare legal documents and correspondence with high accuracy.
• Arrange donor and prospect meetings, including itineraries and refreshments.
• Communicate frequently with donors, prospects, faculty, and administrators.
• Run reports and access information from donor databases.
• Participate in team events and assist with planning and execution of visits and events.
• Manage and coordinate calendars and schedule complex meetings.
• Prepare P-Card and hosting documentation for reconciliation.
• Handle inquiries of a highly sensitive and confidential nature.
• Coordinate travel and event-related activities.

Requirements

• High school degree or equivalent education.
• At least 4 years of progressively responsible administrative support experience, preferably in a fundraising environment.
• At least 2 years of progressively responsible administrative support experience, preferably in a fundraising environment.
• Ability to manage multiple priorities and meet challenging deadlines.
• Excellent skills in Microsoft Office Suite (Word, PowerPoint, Excel, Visio, etc.).
• Experience in creating databases and generating reports from internal databases.
• Self-motivated and dependable independent worker with problem-solving skills.
• Excellent verbal, written, and organizational skills.
• Strong commitment to philanthropy at the UM Health System.
• Discretion and ability to interact with top-tier donors confidentially.
• Ability to work effectively with frequent interruptions.
• Demonstrated ability to develop good working relationships with internal and external groups.
• Superb attention to detail.
• Ability to work flexible hours with occasional weekend and evening work.
• Ability to lift 10 pounds.

Nice-to-haves

• Bachelor's Degree
• Comprehensive knowledge of the University of Michigan and Michigan Medicine System operations and procedures.
• Familiarity with DART and other development reporting systems.