Development Assistant

CentraState Healthcare System - Freehold Township, NJ

Full-time - Entry Level

Freehold Township, NJ

Nursing and Residential Care Facilities

About the position

The Development Assistant at CentraState Healthcare System plays a crucial role in supporting the Foundation's mission through various administrative tasks. This position involves assisting the Vice President of Development and other Foundation staff, ensuring smooth operations and effective communication with stakeholders.

Responsibilities

• Serve as the administrative assistant for the Vice President and department, managing supplies, phone calls, mail, and visitor interactions.
• Complete, process, and file expense vouchers accurately.
• Interact with CentraState staff, volunteers, donors, and the public, responding to inquiries related to Foundation matters.
• Schedule meetings for the Foundation Board and committees, preparing necessary materials and arrangements.
• Accurately post donor gifts using database software and process deposits for cash/check gifts received.
• Process donor acknowledgment letters within four business days of gift receipt.
• Coordinate internal communication updates for CentraState team members and boards of trustees.
• Maintain the community sponsorships budget and tracking sheet, complete A/P requests, and create sponsorship ads.
• Communicate with organizations regarding ads, sponsorships, and attendees.
• Maintain timekeeping records for the team.
• Assist with special and cultivation events as needed.

Requirements

• Associate Degree or equivalent training in general business and secretarial skills.
• 7 years of secretarial experience preferred.
• Ability to type a minimum of 50 words per minute.
• Shorthand or speed writing skills necessary for taking minutes.
• Extensive computer experience, including advanced knowledge of word processing, spreadsheets, and database management.
• Strong writing ability to compose business correspondence and reports.
• Knowledge of business math.
• Strong customer service skills.

Benefits

• 403(b) matching
• Tuition reimbursement
• 401(k) matching
• Life insurance
• Growth Opportunity and Workforce Development Initiatives
• Continuing Education / Onsite Training
• Concierge Services with Work & Family Benefits