Development Coordinator

Lawrence Hall Youth Services - Chicago, IL

Full-time - Entry Level

Chicago, IL

Social Assistance

About the position

The Development Coordinator, reporting to the Development Database Manager, is responsible for maintaining accurate and up-to-date constituent records in Raiser's Edge: Next Generation, including gift processing, query generation, and mailings. The coordinator will assist in managing in-kind donations, ensuring proper receipting, storage, and distribution. Additionally, the Coordinator will provide event support by managing participant registrations, donations, and attendance, as well as offering on-site assistance during events. Strong collaborative, organizational, analytical, computer, and communication skills are required. Lawrence Hall fosters a culture built upon four core values: Respect, Empowerment, Safety, and Teamwork. These values are deeply embedded within our organization's philosophy of trauma-informed care and directly influence every position.

Responsibilities

• Accurately input and update donor, contact, and relationship information into the Raiser's Edge: Next Generation (RE:NXT) database.
• Assist with the entry and processing of gifts, ensuring all contributions are accurately recorded and linked to the appropriate donor records.
• Maintain the integrity of all database entries by regularly reviewing and cleaning up constituent records.
• Acknowledge and thank donors promptly, sending receipts or letters for tax purposes.
• Respond to staff requests for database queries, mailing lists, and other custom data extractions.
• Ensure data entry complies with organizational standards and best practices.
• Regularly generate and assist with reports to monitor data accuracy, donor trends, and other metrics.
• Work closely with other departments to ensure data is correctly entered, updated, and used to support broader organizational goals.
• Maintain accurate records of in-kind donations, tracking inventory levels.
• Oversee the logistics for the pickup, transportation, and delivery of in-kind donations.
• Assist in organizing and managing in-kind donations for seasonal drives.
• Enter event participant registrations, donations, and attendance records into Raiser's Edge database.
• Attend and provide on-site data entry and logistical support for agency fundraisers and cultivation events.
• Assist in recognizing and thanking all event participants.
• Collaborate with staff to solicit, organize, and distribute in-kind donations for event activities.
• Attend required agency training courses related to trauma-informed care.
• Complete annual People & Culture evaluations and updates.
• Provide administrative assistance as needed.
• Perform other duties as assigned.

Requirements

• Bachelor's degree or certification in database management, or a minimum of three (3) years of relevant experience in a fundraising environment.
• Experience with Raiser's Edge and familiarity with its modules or similar database technology is preferred.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to set priorities and coordinate multiple projects simultaneously.
• Ability to handle sensitive and confidential information.
• Strong presentation, computer, communication, and well-developed interpersonal skills.
• Ability to follow through on deadlines and meet goals.
• Flexible and takes initiative; ability to work independently and maintain productivity requirements.
• Demonstrates a commitment to participate in the development and implementation of continuous quality improvement.
• Ability to work effectively with youth, staff, volunteers, donors, and vendors in a culturally diverse, and inclusive environment.
• Strong attention to detail with an ability to maintain accurate records and manage inventories effectively.
• In-depth understanding of the fundraising process.
• Knowledge of nonprofit operations and the role of in-kind donations in supporting broader fundraising and service-delivery goals.
• No history of child abuse or neglect.
• Ability to pass background checks and drug screening requirements.
• Ability to lift up to 25lbs as needed.

Benefits

• Provides full time employees 2 times their salary in term life insurance for no additional cost.
• Reimburses your gym memberships up to $20 per month to aid on your overall fitness and health.
• Offers 100% match up to 3% on your retirement savings after 1 year of service.
• All employees start off with an average of 17-25 days of PTO.
• Employee Referral Program gives employees an opportunity to receive up to $1500 for referring candidates.
• 9 paid holidays off.