Development Operations Coordinator

$45,000 - $50,000/Yr

National Sporting Library & Museum - Middleburg, VA

Full-time - Entry Level

Middleburg, VA

About the position

The Development Operations Coordinator (DOC) plays a crucial role in supporting the NSLM Development Team and providing administrative assistance to the President & CEO. This position is responsible for maintaining the donor database, managing member information, and supporting event planning and execution. The ideal candidate will possess strong organizational and problem-solving skills, and will work collaboratively to further the mission and goals of NSLM.

Responsibilities

• Maintain the donor database by entering and updating constituent information, managing contact reports, and inputting all donations.
• Process all gifts in Raiser's Edge NXT and assist the bookkeeper and Director of Development in tracking gifts.
• Manage membership renewal processes through direct mailings and email correspondence.
• Assist with donor pipeline management by researching prospects and entering contact reports.
• Track outstanding invoices for sponsorship and pledges as directed by the Director of Development.
• Provide executive support to the President & CEO, including scheduling and preparing reports.
• Coordinate food, beverage, and vendors for small prospect dinners and events.
• Manage a variety of office procedures and daily operations, including photocopying and filing.
• Act as a liaison between departments to facilitate communication with the Board.
• Assist with planning and execution of events, exhibition openings, and educational programs.

Requirements

• 2+ years of experience in a similar role.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with CRM databases and mass email tools.
• Excellent writing and verbal communication skills.
• Highly detail-oriented and team-oriented.

Nice-to-haves

• Experience with Raiser's Edge NXT.
• Ability to engage comfortably with donors at all levels.

Benefits

• Health insurance
• Paid time off
• Retirement plan