The Secretary/Receptionist provides essential clerical support and office duties for the department and its management, ensuring smooth operations and effective communication within the office environment.
Responsibilities
Perform basic administrative functions including preparation of business correspondence, memorandums, informational packages, training materials, and reports.
Assist with scheduling and maintain calendar and daily schedules.
Maintain departmental tracking logs.
Greet visitors and direct them to the appropriate location or person as needed.
Establish and maintain filing systems and basic databases as applicable.
Perform routine general office duties such as filing, copying, and scanning.
Provide general clerical support to management staff including scheduling meetings, routing phone calls, and taking messages.
Record minutes of meetings and provide the resulting documents as necessary.
Sort and distribute mail.
Maintain inventory of necessary office forms and supplies.
Escalate issues to supervisor for resolution, as deemed necessary.
Assist with various projects as assigned by direct supervisor.
Perform other duties as assigned.
Requirements
High School Diploma required.
1 - 2 years' related experience.
Knowledge of office procedures required.
Proficient in Microsoft Office applications.
Good interpersonal and communication skills required.