Director- Clerk Office

$110,656 - $151,882/Yr

Unified Government Of Wyandotte County/Kansas City - Wichita, KS

Full-time - Manager

Wichita, KS

About the position

The Unified Government Clerk provides the services of both a City Clerk and a County Clerk, making this a unique and challenging role at the heart of local government. The Clerk's office manages the agenda for Commission meetings and other official functions of the Unified Government. The Clerk serves as the official keeper of municipal records and manages the Tax Levy which allocates property tax funding across all taxing jurisdictions in Wyandotte County. The role of Clerk is a fast-paced position that requires attention to detail and frequent interactions with elected officials, County Administration, and the general public. Responsibilities include management and direction of the Clerk's Office, Tax Levy, Records Management, and Mailroom. The Clerk attends all meetings of the UG Commission and special meetings (during evening hours), presents agenda items for adoption, calls roll for votes, acts as hearing officer, signs all ordinances, resolutions, and certifications, and prepares minutes for Standing Committee and Full Commission meetings. Prepares a 2-year Commission meeting schedule for adoption. Swears in police and fire recruits. The Clerk serves as Chief Custodian for Kansas Open Record Act (KORA), administers historical archives, prepares/supervises ordinances and resolutions, and oversees filings with Secretary of State and Register of Deeds. Oversees the operations of the mailroom, manages the Senior Citizen Utility & Homestead Rebate Programs, serves as the liaison for taxing districts in the County, prepares special reports to County Administration, other agencies, departments, and the public, and manages the Clerk Department budget and a staff.

Responsibilities

• Management and direction of the Clerk's Office, Tax Levy, Records Management, and Mailroom.
• Attend all meetings of the UG Commission and special meetings, presenting agenda items for adoption.
• Call roll for votes and act as hearing officer.
• Sign all ordinances, resolutions, and certifications, and prepare minutes for Standing Committee and Full Commission meetings.
• Prepare a 2-year Commission meeting schedule for adoption.
• Swear in police and fire recruits.
• Serve as Chief Custodian for Kansas Open Record Act (KORA).
• Administer historical archives and prepare/supervise ordinances and resolutions.
• Oversee filings with Secretary of State and Register of Deeds.
• Oversee the operations of the mailroom.
• Manage the Senior Citizen Utility & Homestead Rebate Programs.
• Serve as the liaison for taxing districts in the County.
• Prepare special reports to County Administration, other agencies, departments, and the public.
• Manage the Clerk Department budget and staff.

Requirements

• Master's Degree preferred; Bachelor's Degree in a related field required.
• 7 years of progressively responsible administrative experience in a public agency or equivalent combination of education and experience.
• Knowledge of theories and principles related to areas of assignment.
• Knowledge of applicable federal, state, and local laws, rules, and regulations.
• Knowledge of policy development, developing and implementing goals and objectives, preparing detailed reports, giving presentations, problem-solving, and preparing and administering budgets.
• Excellent oral and written communication skills and ability to communicate effectively with UG personnel and the public.
• Must possess or be willing to obtain Certified Municipal Clerk (CMC) designation within 3 years.
• Comply with the residency requirement of moving into Wyandotte County, Kansas within one (1) year.

Benefits

• Vacation leave
• Sick leave
• Personal leave
• Bereavement leave
• Family leave
• Participation in the KPERS pension system
• Access to a 457 deferred compensation plan