Director for Advancement Operation

$85,000 - $90,000/Yr

University of Mount Saint Vincent - New York, NY

Full-time - Director

New York, NY

About the position

The Director of Advancement Operations at the University of Mount Saint Vincent is responsible for providing strategic and operational leadership for the Advancement Services team. This role involves overseeing various functions such as database management, prospect research, gift processing, and reporting. The Director will also manage workflows and systems related to prospect management and supervise the Assistant Director for Development Systems, ensuring effective operations within the Advancement department.

Responsibilities

• Oversight of Gift Processing, Reporting and Reconciliation
• Supervise gift acknowledgment and recognition processes to ensure timely and accurate preparation of acknowledgment letters and development materials, including the University's Annual Report, other publications, and mailing lists for Advancement correspondence.
• Collaborate with the Office of the Controller to establish and maintain effective policies and procedures for depositing gifts, recording contributions with required documentation, financial reconciliation, and reporting outcomes.
• Assist the Senior Vice President in preparing materials and reports for quarterly meetings of the Board of Trustees' Advancement Committee.
• Monitor and analyze data and metrics to support Advancement priorities.
• Maintain accurate records and reports for campaign/major gifts and commitments.
• Oversee the annual stewardship process for campaign/major and endowed scholarship donors.
• Leverage technology to manage solicitation strategies, process philanthropic commitments, and enhance alumni engagement opportunities.
• Ensure coordinated progress between the prospect pipeline and gift opportunity pipeline.
• Align Advancement Operations to support strategic engagement and cultivation of alumni and friends.
• Provide input, support, and ideas for initiatives, decision-making, and communications.
• Train Advancement team members in the effective use of systems and services to maintain data integrity.
• Assist the Senior Vice President with managing the departmental budget.
• Organize and oversee the agenda for weekly team meetings.
• Perform additional duties as assigned.

Requirements

• Bachelor's degree plus prior experience working in Development / Advancement.
• Strong proficiency and knowledge of Raiser's Edge fundraising database system, proficiency in Microsoft Office (Word, Excel, Access), Internet.
• Ability to multi-task and meet deadlines.
• Excellent written and verbal communication skills.
• Ability to build and maintain cohesive teams as well as build effective relationships with both internal and external stakeholders.
• Ability to think strategically and develop both short and long-term plans.
• Sensitivity to highly confidential information.
• Knowledge of prospect research best practices and standard research tools, as well as gift processing and accounting standards (IRS, CASE, FASB).
• Financial experience including budget preparations, monitoring, and performance metrics is preferred.

Benefits

• The allotted salary range is $85,000 - $90,000
• 20 Vacation Days
• 12 sick days
• Medical, dental, vision insurance
• Flexible Spending Account (FSA)
• Enhanced Short Term Disability Insurance
• 100% employer sponsored Long Term Disability
• Voluntary Life Insurance
• Commuter Benefits
• Contribution in a 403(b) Retirement Plan
• Employee Assistance Program