Director of Accounts Receivable (AR)

$68,250 - $80,000/Yr

Maternity Care Coalition - Philadelphia, PA

Full-time - Senior

Philadelphia, PA

101-250 employees

Social Assistance

About the position

Maternity Care Coalition (MCC) is seeking a Director of Accounts Receivable (AR) to lead its Accounts Receivable operations and support the Senior Director of Accounting with various general accounting tasks, including bank reconciliations and general ledger maintenance. This role is pivotal in ensuring that MCC's financial operations run smoothly, particularly in managing the processes through which the organization generates payments. The Director will supervise the Staff Accountant and work closely with the Finance team to understand budget and funding requirements from various funders. Collaboration with the Director of Accounts Payable is also expected, with opportunities for cross-training in that area. Founded over 40 years ago, MCC has made a significant impact on the lives of over 150,000 families in Southeastern Pennsylvania and Delaware, focusing on communities facing high rates of poverty, infant mortality, and health disparities. The organization is committed to improving the health and well-being of pregnant women and parenting families while enhancing school readiness for children aged 0-3. With a diverse workforce of over 190 staff members and an annual budget of $21 million, MCC emphasizes diversity, equity, inclusion, and justice in all its operations. The successful candidate will possess substantial experience in Accounting Operations, particularly in Accounts Receivable, and will have a strong understanding of accounting principles and practices. Familiarity with online accounting software, preferably MIP, is essential, along with strong interpersonal skills to effectively engage with various stakeholders. The Director will oversee the implementation of Accounts Receivable policies and procedures, manage payment generation processes, and ensure compliance with contract requirements. This position will also involve maintaining schedules, generating reports, and following up with funders regarding payment statuses. Additionally, the Director will perform selected accounting operations tasks, assist in audits, and participate in relevant staff meetings to promote effective communication and goal execution.

Responsibilities

• Oversee Accounts Receivable policies, procedures, and operations.
• Supervise the Staff Accountant and their responsibilities related to Accounts Receivable.
• Collaborate with the Finance team to understand budget and funding requirements.
• Manage traditional invoicing for cost-reimbursement and fee-for-service contracts.
• Oversee Medicaid billing pilot project in collaboration with the Senior Director of Accounting.
• Create schedules for invoices by due date and personnel responsible for input or generation.
• Maintain schedules and generate reports to communicate the status of receivables and payments.
• Follow up with funders if payments fall behind.
• Review and post entries of invoices into MIP by the Staff Accountant.
• Assist in the annual financial and 403B audits.
• Attend relevant staff meetings and complete special projects as directed.

Requirements

• 5 years combined professional experience in Accounting roles and processes.
• 2 years of supervisory experience in an accounting role.
• Experience using online accounting software, preferably MIP.
• Intermediate proficiency in Excel functions, including Conditionals, Logical Operators, and Pivot tables.
• Strong understanding of fundamental accounting principles.
• Ability to work independently and support a diverse range of colleagues.

Nice-to-haves

• Three years of experience in Accounting at a non-profit organization.
• Three years of experience specifically in Accounts Receivable.
• Highly advanced skills in Excel, including advanced functions and data management.
• Bachelor's Degree in Finance, Accounting, or Business Management.