Director of Administrative Operations

GPAC - Newberry, FL

Full-time - Director

Newberry, FL

Administrative and Support Services

About the position

The Director of Administrative Operations is a pivotal role within our client's organization, responsible for providing high-level administrative support to ensure the smooth operation of the executive team. This position requires a detail-oriented professional who can manage multiple tasks efficiently while maintaining a high level of discretion and confidentiality. The Director will be instrumental in managing executive schedules, coordinating meetings, and handling various human resource tasks, making it essential for the candidate to possess excellent organizational and communication skills. In this role, the Director will oversee the management of executive schedules and appointments, ensuring that all engagements are organized and prioritized effectively. The position also involves coordinating travel arrangements and meetings, which requires a proactive approach to anticipate the needs of the executives. Additionally, the Director will be responsible for preparing correspondence, reports, and presentations, which necessitates proficiency in Microsoft Office Suite and strong writing skills. Furthermore, the Director will complete HR-related tasks, including managing insurance and benefits, which requires a solid understanding of human resource processes. The ideal candidate will thrive in a fast-paced environment, demonstrating the ability to work independently while also being a collaborative team player. This role is crucial for supporting the overall administrative functions of the organization and ensuring that the executive team can focus on strategic initiatives.

Responsibilities

• Manage executive schedules and appointments.
• Coordinate meetings and travel arrangements.
• Prepare correspondence, reports, and presentations.
• Complete HR related tasks including insurance/benefits.
• Assist with various administrative tasks as needed.

Requirements

• Proven experience as an Executive Assistant or similar role within the AEC industry.
• Proficiency in Microsoft Office Suite.
• Excellent organizational and communication skills.
• Ability to manage multiple tasks and work independently.