About the position
The Director of Operations for Baseball at Northwestern University plays a crucial role in providing operational support to the baseball team. This position is responsible for managing the day-to-day administrative and operational functions of the baseball program. Key responsibilities include overseeing travel logistics, planning recruiting and alumni events, and assisting with the promotion and marketing of the baseball team. The role requires a willingness and ability to work non-traditional hours, including early mornings, evenings, holidays, and weekends, as well as travel requirements to support the team effectively. In this position, the Director will oversee, organize, and coordinate all aspects of both home and away game day management and logistics. This includes creating itineraries, arranging team meals, coordinating ground transportation, booking flights, securing hotel accommodations, and managing practice sites. The Director will also be responsible for managing the student managers and ensuring that all logistical details are handled efficiently. Additionally, the Director will assist with budgeting by maintaining a record of expenses and reconciling team travel expenses in a timely manner. This includes contributing to the annual budget planning process and forecasting needs for the upcoming year. The role also involves scheduling and managing missed class time due to travel, as well as posting open weekends for home and away games on appropriate websites and social media platforms. Game day operations are another critical aspect of this role, which includes communicating with game day officials, submitting pass lists, and organizing video and sports information director duties. The Director will also plan and execute special events such as tailgates, alumni weekends, golf tournaments, and parents' weekends, managing registration and RSVP lists, coordinating food and beverage services, and overseeing event setup and execution.
Responsibilities
- Oversee, organize and coordinate all aspects of both home and away game day management and logistics.
- Assist with budgeting by maintaining a record of expenses and reconciling team travel expenses in a timely manner.
- Assist with putting the budget together each year and planning ahead for what is needed for the next year.
- Assist with scheduling and managing missed class time and travel.
- Post open weekends home and away on appropriate websites and social media.
- Assist with game day operations; communicating with game day officials (umpires), submitting pass lists; setting up and organizing video, sports information director duties, etc.
- Plan and execute special events such as tailgates, alumni weekend, commit weekend, golf tournament, baseball night, parents' weekend, scout day, official/unofficial visits, etc.
- Responsible for managing registration and RSVP lists, coordinating food and beverage, and event setup.
Requirements
- Experience in sports management or a related field.
- Strong organizational and communication skills.
- Ability to work non-traditional hours including early mornings, evenings, holidays, and weekends.
- Experience with budgeting and financial management.
- Proficiency in using social media for promotion and marketing.
Nice-to-haves
- Experience in collegiate athletics or baseball operations.
- Familiarity with NCAA regulations and compliance.
- Event planning experience.
Benefits
- Competitive salary range of $58,000-$62,000 per year based on experience and qualifications.
