Director of Finance and Administration

$80,000 - $105,000/Yr

Western United States Agricultural Trade Association - Vancouver, WA

Full-time - Mid Level

Remote - Vancouver, WA

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

At WUSATA, we are proud to help food and agriculture companies meet the rising global demand for high-quality U.S. food and ag products. WUSATA delivers programs and services that allow Western U.S. agribusinesses to Learn, Connect and Compete in the export market. Our programs bring results to companies at every stage of the export cycle. We have confidence in our collective experience, knowledge, and professional connections to deliver meaningful results to those who put their trust in us. We support, guide, and empower each other by treating our companies, partners, and team members as individuals. We succeed when you succeed. We are committed to being honest, transparent, and responsible in all communications which drives our team to consistently do what is right. We take pride in our work and are committed to excellence in all aspects of our organization. Passion, energy, and enthusiasm are at the heart of every decision we make and every action we take. We are consistent and dependable. We take responsibility to get it done. We are looking for an experienced finance and business leader to join our non-profit team. We are offering an environment to thrive in. You will experience a collaborative, results-driven team building out effective project management practices and culture. You will report to the Executive Director, and the Director of Finance and Administration will play an active role in WUSATA's leadership team and oversee a team of six team members including the Office Manager and Claims Manager. You will direct, administer, and manage all aspects of the financial reports, managerial accounting, accounting records, and administration by developing and implementing initiatives, processes, policies, and procedures ensuring compliance with fiscal requirements at the federal, state, and WUSATA regulation levels.

Responsibilities

• Perform full cycle accounting function including accounts payable, accounts receivable, payroll and program funding reimbursements
• Ensure compliance with Market Access Program (MAP) regulations, Agricultural Trade Promotion (ATP) and Regional Agricultural Promotion Program (RAPP)
• Oversee Claims Manager and Claims Coordinators to ensure all claims are paid within process timelines
• Lead all financial planning and analysis (FP&A), including forecasting, budgeting, and cash flow management
• Process and oversee company billing and collections
• Responsible for monthly bank account reconciliations including principal, payroll, and investment accounts
• Manage organizational cash flow on a day-to-day basis
• Act as liaison with auditor and insurance vendors
• Maintain a focused system of internal controls, which will provide effective and efficient control over assets, liabilities, revenue, and costs, ensuring compliance with funding requirements
• Maintain control over the assets, liabilities, income, and expenditure on behalf of the organization and provide management, leadership, and accountability for the financial performance of the organization
• Ensure legal and tax compliance and that adequate insurance cover is maintained managing the retirement plan, where applicable, ensuring that adequate accounting, actuarial and legal controls are in place
• Ensure valid permits and licenses have been obtained for all matters
• Take responsibility for the safekeeping and updating of all leases and contracts, which may affect the financial status of the organization
• Liaise and co-operate with both Internal and External Audit and Compliance Reviews, ensuring that an effective program of organization audit is in place and corrective action is promptly taken where required
• Prepare month-end packet including financial statements such as profit & loss with GL detail, balance sheet, journal entries, etc.
• Ensure Directors receive timely monthly reports for each department and collaborate with the Deputy Director and Executive Director to ensure financial operational performance
• Prepare monthly, quarterly and end of year financial reports for business reviews and Board of Director meetings
• Optimize financial modeling, and reporting, to support analysis of programs and business operations
• Handle investments and assess/mitigate organizational risks
• Manage Unified Export Strategy change notifications
• Submit annual Unified Export Strategy application
• Prepare end of year program documents such as contributions, program income retention and others as assigned
• Work cross-functionally with leadership team to support any financial or claim inquiries
• Oversee Office Manager responsible for Human Resources coordination, IT and administration of headquarters and remote offices
• Actively take part in training the team, facilitating formal training sessions and on the job training to ensure that all team members are of the same standard
• Promote a culture of trust, service, integrity, excellence, and accountability
• Create, model, and maintain a work culture that supports and values inclusion, equity, and diversity

Requirements

• B.S. / B.A. in Accounting, Finance, Business, or other related field
• At least 3-5 years' experience in accounting and fiscal analysis
• Minimum of two years of experience managing direct reports
• Working knowledge and business application of GAAP accounting principles, managerial accounting, and finance principles
• Demonstrated history of strong project management and organizational skills
• Demonstrated strength in team management; passion for supporting and developing staff
• Demonstrated interpersonal skills; ability to cultivate professionally collaborative relationships at all levels
• Ability to work independently and maintain 'big picture' perspective

Nice-to-haves

• Ability to learn, interpret, and apply Market Access Program and other federal and state rules and regulations
• Strong analytical and data analysis skills
• Excellent organizational skills and attention to detail
• Ability to conduct research and present data in a clear and persuasive manner
• Ability to compose and present comprehensive reports
• Proficiency in Microsoft Suite applications and other cloud-based tools
• Ability to travel overnight domestically and internationally

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Paid time off
• Vision insurance