Director of Finance and Administration

$80,000 - $105,000/Yr

Appletree International Ltd - Boston, MA

Full-time - Mid Level

Hybrid - Boston, MA

Gasoline Stations and Fuel Dealers

About the position

The Director of Finance and Administration at Campus Compact plays a crucial role in overseeing the financial and administrative functions of the organization. This position is integral to ensuring sound financial management, compliance, and operational efficiency, supporting the organization's mission to advance equity and justice in higher education. The Director will collaborate closely with the senior leadership team and contribute actively to the operations team, which includes HR, IT, and Finance.

Responsibilities

• Prepare and monitor budgets, including forecasting and analysis.
• Manage day-to-day financial management operations and transactions, including accounts payable, accounts receivable, purchasing, and banking activities.
• Prepare and present financial reports and statements and perform financial analysis to support decision-making and planning.
• Manage the organizational payroll, including expense reimbursements, retirement plan contributions, benefit allocations, and tracking of employee PTO; collaborate with human resource staff to support benefits administration.
• Manage contracts and agreements with vendors, ensuring up-to-date records, implementation of billing and collection schedules, and creation of 1099s; directly manage the relationship with administrative service vendors.
• Ensure the organization meets all legal organizational requirements in areas such as insurance, tax registrations, solicitation licensing, and entity management.
• Ensure administrative compliance with all applicable laws, regulations, and accounting principles by developing and implementing policies, procedures, and systems to ensure effective financial management and control.
• Oversee grants management with a specific focus on budget preparation and management, monitoring requirements, and fiscal reporting.
• Implement a comprehensive employee training and compliance program on topics related to designated domains.
• Lead the annual financial audit process.
• Maintain related organizational records ensuring compliance and confidentiality.
• Supervise designated staff (currently Administrative Coordinator and Grants Specialist) promoting a culture of collaboration, accountability, and continuous improvement.
• Attend related Compact, funder, and partner meetings and trainings, requiring some travel.
• Active participation in team activities, including regular staff meetings, retreats, committees, and major events.

Requirements

• Degree in a related field (administration, accounting, or finance); related master's degree (e.g. MBA, MPA) and/or license (e.g. CPA) preferred.
• At least 7-10 years of overall professional experience; ideally, six-plus years of broad financial and operations management experience and staff supervision, preferably in the non-profit sector.
• Proven experience in financial and grants administration, preferably in the non-profit sector; experience with federal grants is strongly preferred.
• Strong knowledge of accounting principles, financial regulations, and reporting requirements for non-profit organizations.
• Technology savvy with proficiency in Excel and knowledge and experience with accounting and reporting software; Experience with Quickbooks Online preferred.
• A successful track record in setting priorities; keen analytic, organization, and problem-solving skills that support and enable sound decision-making.
• Excellent communication and relationship-building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders; demonstrated experience as a supervisor and manager.
• Strong attention to detail and accuracy.
• A multi-tasker with the ability to work in a fast-paced environment.
• Personal qualities of integrity, credibility, and a commitment to maintaining confidentiality.
• Deep personal and professional commitment to equity and inclusion in the workplace.

Benefits

• National healthcare coverage
• Generous paid time off
• Employer retirement contribution of up to 8%
• Flexible work environment
• Professional development resources
• Inclusive and caring culture