Director of Finance, Compliance & Office Operations

$65,000 - $75,000/Yr

USA Judo - Colorado Springs, CO

Full-time - Mid Level

Colorado Springs, CO

About the position

USA Judo is the national governing body for the sport of Judo recognized by the United States Olympic & Paralympic Committee (USOPC) and the International Judo Federation. The Director of Finance, Compliance & Office Operations is responsible for effectively managing all aspects of the finance needs for USA Judo. This includes overseeing all day-to-day financial operations such as accounts payable and receivable, with a significant focus on transactional activity. The role also encompasses short and long-term financial planning responsibilities, including the development of yearly and quadrennial budgets that align with strategic plans. Additionally, the director will monitor investments in the US Olympic & Paralympic Endowment and oversee human resources activities, including payroll, 401k, and benefits administration. Compliance responsibilities related to USOPC and independent audits, as well as basic office operations, are also key components of this position. The director will report directly to the CEO and will have frequent interactions with other staff members, the board of directors, vendors, athletes, coaches, and members of the USA Judo community. This position requires a strong understanding of Generally Accepted Accounting Principles (GAAP) and non-profit accounting standards, as well as the ability to manage and report all income and expenses, including Value in Kind. The director will lead the design, development, and implementation of budgets, cash flow management, forecasting, and end-of-year reporting. Furthermore, the role involves preparing and presenting financial reports to the CEO and Audit Committee, managing office operations, and assisting with grant applications and reporting as necessary.

Responsibilities

• Perform all accounting and finance activities for USA Judo in line with Generally Accepted Accounting Principles and non-profit accounting standards.
• Manage, deposit and report all income and expenses to include Value in Kind.
• Reconciliation of all bank and credit card accounts and balance sheet accounts.
• Prepare and maintain accurate records, including journals, ledgers, receipts and invoices.
• Lead design, development and implementation of annual and quadrennial budgets as well as cash flow management, forecasting and end of year reporting.
• Process payment for all purchases & expenditures, including expense reports.
• Manage, update, ensure and enforce financial policies and procedures as necessary.
• Review and implement best practices for finance and accounting operations.
• Revise, update and present for approval to the CEO and Board of Directors USA Judo fiscal policies for the organization as necessary.
• Prepare and present financial reports monthly or as needed, to the CEO and Audit Committee.
• Work with staff as needed to wire international funds and produce reports for US Olympic & Paralympic Committee Reports and Audits.
• Primary contact for USOPC Audit Dept. and independent auditors in annual audits, 990 and management reports.
• Responsible for all office operations including but not limited to payroll & employee benefits administration (insurance, 401k).
• Manage annual business insurance renewal and serve as primary point of contact involving insurance-related questions.
• Assist with grant applications and reporting as necessary.
• Carry out other projects as assigned by the CEO.

Requirements

• Bachelor's degree in accounting required; MBA and/or CPA qualification a plus.
• 3-5 years of overall professional experience to include broad financial operations and compliance experience.
• Ideal experience to include responsibility for the quality and content of all financial data, reporting and audit coordination.
• General knowledge or previous oversight of human resources, insurance and risk management.
• Ability to translate financial concepts and collaborate with colleagues who may not have finance backgrounds.
• Customer service mentality toward both internal and external constituents, including excellent communication and relationship building skills with an ability to prioritize, negotiate and work with a variety of internal and external stakeholders.
• Exemplary organizational skills and attention to details.
• Ability to manage multiple responsibilities simultaneously.
• Excellent written and verbal communication skills.
• Creative thinker and innovative, solutions-based problem solver who is able to work in a fast-paced environment.
• High level of competency with QuickBooks, Bill.com, Microsoft Office programs; experience with other multi-media applications and software vendors preferred.
• A successful track record in setting priorities; keen analytic, organization and problem-solving skills which support and enable sound decision making.
• Confidentiality of information a must.

Nice-to-haves

• Experience with non-profit accounting
• Familiarity with USOPC compliance requirements
• Knowledge of grant writing and reporting

Benefits

• Health savings account
• Disability insurance
• Health insurance
• Dental insurance
• 401(k)
• Flexible spending account
• Paid time off
• Employee assistance program
• Vision insurance
• 401(k) matching
• Life insurance