Director of Finance & Operations

$90,000 - $105,000/Yr

International Downtown Association - Hoboken, NJ

Full-time - Mid Level

Remote - Hoboken, NJ

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Director of Finance and Operations at the Hoboken Business Alliance (HBA) is responsible for overseeing the financial management and outdoor operations of the organization. This role involves ensuring sound financial practices, managing vendor relationships, and supporting the delivery of community services and programs. The Director will work closely with the Executive Director and the Board of Directors to enhance Hoboken's business landscape and local economy.

Responsibilities

• Managing the integrity, financial record-keeping and fiscal soundness of the organization, including the further development of best practices and policies.
• Preparing the budget, working with staff to assure adherence to program budgets, and providing the Board and Executive Director with monthly financial reports, operating statements, and budget analysis.
• Overseeing the HBA's outside bookkeeper and using QuickBooks Online to prepare necessary reports and analysis.
• Overseeing the creation and implementation of contracts with third-party vendors and ensuring timely payment of vendors and other service providers.
• Responsible for compliance with all regulations including the coordination of an annual audit, 990 tax filing, CR200 tax filing, annual commercial insurance renewals, public notices, and any other regulatory paperwork.
• Acting as the OPRA Custodian and maintaining clear and comprehensive records according to the organization's records retention policy for oversight and audit purposes.
• Managing district services including sanitation contracts, landscaping contracts, snow removal contracts, rodent mitigation contracts, banner installations, and placemaking installations.
• Managing third-party vendor relationships and working with vendors to evaluate and report on the success of each program.
• Coordinating the procurement process by identifying vendors, preparing RFPs, reviewing responses, and managing the vetting and selection process.
• Maintaining the quality control of district services by conducting monthly and quarterly audits of the streetscape of Hoboken.
• Serving as the point person with the City of Hoboken Director of Parks, Recreation, and Public Works, Director of Parking & Transportation, Director of Climate Action & Innovation, and providing monthly updates to the City of Hoboken.
• Supporting the Executive Director and program staff with the coordination and delivery of operational services for place-management, streetscape and capital improvements, special events and promotions.
• Collecting, cataloguing, and resolving constituent concerns related to operations.
• Defining and tracking program metrics and preparing monthly and quarterly reports and presentations for HBA staff and Board of Directors.
• Assisting with the implementation of a CRM system for centralized data and contact management.
• Supporting the Executive Director in the annual, long-range and strategic planning for the organization.
• Assisting the Executive Director and Board President with all Board of Director operations including board meeting preparation and execution.
• Maintaining close relationships with a variety of constituents, including familiarity with local and state leadership.
• Acting as a point of contact for the district's merchants, tenants, and property owners.

Requirements

• Minimum of 5 years' experience in leading and managing financial and operational services including budgets and contracts in excess of $1M.
• Proficiency with QuickBooks Online, accounting principles, and Microsoft Excel.
• Experience in constituent services, public or intergovernmental relationships, project management, and/or strategic planning is preferred.
• Knowledge of Special Improvement Districts, New Jersey and the City of Hoboken municipal structures and policies is a plus.

Nice-to-haves

• Ability to work nights and weekends as needed.

Benefits

• Comprehensive healthcare (medical/dental/vision)
• 401K plan with 5% match
• Life insurance
• Transit benefits
• Twenty days of PTO (one week eligible to carry over)
• Fifteen days sick leave
• Fourteen paid holidays aligned with the City of Hoboken
• Flexible work hours and work from home opportunities
• Professional development opportunities