Director of Finance

Illinois Institute Of Technology - Chicago, IL

Full-time - Mid Level

Chicago, IL

Educational Services

About the position

The Director of Finance at the Illinois Institute of Technology is responsible for overseeing the financial operations of the Armour College of Engineering. This role involves managing financial transactions, budget oversight, and payroll processing for various college accounts. The Director will provide authoritative information on university policies and procedures related to finance and collaborate with faculty and staff to ensure effective financial management. The position requires strong communication skills and a commitment to customer service, particularly in interactions with students and faculty.

Responsibilities

• Process budget transfers, cost transfers, payroll reallocation and track their impacts on departmental budgets.
• Assist the Dean in the development of the College's Operating and Auxiliary budgets.
• Review, verify budget and approve reimbursements, check requests, purchase order requisitions and related financial transaction requests from faculty and department staff.
• Review and approve monthly RAF forms for procurement card statements, reconciliation of research grant procurement cards held by faculty and staff in the six ACE academic departments and programs.
• Process payroll forms for undergraduate and graduate students, postdocs and other research personnel under both university and external research grant funding.
• Process graduate student stipend and tuition payments on both departmental and research accounts including but not limited to collecting graduate student support forms from departments, entering into University's system for processing graduate financial support.
• Work closely with Grants Administrator and principal investigators to administer existing research grants; confers with investigators and Grant Administrator as needed to problem solve issues in the accounts.
• Monitor financial account transactions for research and discretionary faculty accounts, review and reconcile discrepancies, variances and deficits; ensures expenditures are posted properly.
• Gather and prepare data and assist in preparation of periodic reports summarizing budget utilization, financial projections, etc. in the six academic departments/programs and at college level.
• Assist with tracking usage of graduate student support (stipend and tuition) used for analysis and planning.

Requirements

• Bachelor's degree in related field with a minimum of three years (+) professional work experience in accounting, bookkeeping, financial or budget planning, budget oversight, budget administration, business management, and/or related field (preferably in higher education).
• Experience with the university's relevant financial systems (PeopleAdmin-HR, Banner Finance, Cognos).
• Experience in a work setting that demands high quality, flexibility, and excellent customer service.
• Excellent communication (oral and written), and interpersonal skills as applied to interactions with coworkers, supervisor, faculty, student, etc.
• Excellent computer proficiency including advanced Microsoft Excel skills.

Nice-to-haves

• Knowledge of budgeting concepts, policies, and regulations for financial management.
• Demonstrated knowledge of Banner Finance System or similar software; Cognos experience a plus.

Benefits

• Full-time position with a Monday to Friday schedule.
• Participation in college-level events is expected.