Director of Finance

Marriott International - Atlanta, GA

Part-time,Full-time - Senior

Atlanta, GA

Accommodation

About the position

Accelerate Your Career as a High-Impact Area Director of Finance! In this role, you will support the General Manager and all Department heads with accurate, timely, and relevant financial data which will increase the management effectiveness for each department. You will analyze and understand the data from and by each hotel department, ensuring that all financial information is communicated effectively to stakeholders. Your responsibilities will include batching invoices in the MIS system within 48 hours of receipt, analyzing and interpreting all hotel financial data, and ensuring that credit approvals are authorized by the GM four weeks prior to the customer's arrival date for any direct bills. You will hold department managers accountable for accurate financial information and record keeping, ensuring that all direct bills are sent invoices no longer than three days after check-out date. You will manage tracking tools to ensure the billing process is up to date, including bill date and collection date, and follow up on any Direct Bill accounts over 45 days past due. Additionally, you will document all city ledger checks and ensure that all Incident Reports are completed and shared with the Insurance Company within 24 hours of an incident. You will also be responsible for keeping accruals and labor in ProfitSword up to date and accurate, and for including details in all journal entries that allow for future explanation during budgeting season. Your experience in creating hospitality budgets, forecasting, and proper department expense tracking will be crucial in this role. As part of your duties, you will participate in the inventory process per company policies to limit discrepancies and unexpected expenses, manage utility accounts, and assist in compiling variance notes and explanations. You will need to understand taxes and laws regarding payroll forecasting and budgeting, and maintain files of all record retention including critical date lists, contracts, insurance policies, and more. You will advise management on insurance claims and coverage updates, respond to credit card chargebacks, and work with vendors on payment schedules. Establishing positive work relationships with department heads and holding weekly meetings to review credit and billing issues will be essential for success in this position. You will also prepare cash flow analysis and spot check store rooms to ensure the security of company assets. Other duties may be assigned as necessary.

Responsibilities

• Support the General Manager and all Department heads with accurate financial data.
• Analyze and understand financial data from each hotel department.
• Batch invoices in the MIS system within 48 hours of receipt.
• Analyze and interpret all hotel financial data.
• Articulate financial data to stakeholders effectively.
• Perform and complete monthly bank reconciliations.
• Ensure credit approval is authorized by the GM four weeks prior to arrival for direct bills.
• Hold department managers accountable for accurate financial information.
• Ensure all direct bills are sent invoices no longer than three days after check-out date.
• Manage tracking tools for billing processes, including bill date and collection date.
• Follow up on Direct Bill accounts over 45 days past due.
• Document all city ledger checks and process within 24 hours of receipt.
• Complete Incident Reports and share with the Insurance Company within 24 hours of incident.
• Complete End of Month processes within deadline dates.
• Keep accruals and labor in ProfitSword up to date and accurate.
• Include details in journal entries for future budgeting explanations.
• Create hospitality budgets and forecasts, tracking department expenses and labor categories.
• Participate in inventory processes to limit discrepancies.
• Manage utility accounts to accurately book expenses during the proper period.
• Assist in compiling variance notes and explanations.
• Understand taxes and laws regarding payroll forecasting and budgeting.
• Maintain the Liquor Check Register and enter into M3 as written.
• Prepare financial analysis of operations through ProfitSword.
• Maintain files of all record retention including contracts and insurance policies.
• Advise management on insurance claims and coverage updates.
• Respond to credit card chargebacks within 48 hours.
• Compile and sort documents substantiating business transactions.
• Work with vendors on payment schedules and renegotiate for favorable terms.
• Verify and post details of business transactions using a calculator or computer.
• Verify bank deposits to ensure amounts match reported amounts.
• Count and verify safe and bank counts daily.
• Ensure all house accounts are brought to zero balance nightly.
• Ensure proper approval procedures are received on all purchases.
• Complete documentation on tipped and gratuity associates.
• Establish and maintain organized Tax Exempt and No Show Billing Files.
• Establish positive work relationships with department heads.
• Hold weekly meetings to review credit and billing issues.
• Prepare accurate and adjustable cash flow analysis as business levels change.
• Spot check store rooms to ensure security of company assets.
• Audit liquor sales process and compliance with required licenses.

Requirements

• Four-year or University Program Certificate; or equivalent combination of education and experience.
• 5+ years of progressive experience in Hotel Accounting.
• 5+ years of Leadership Experience.
• Proficiency in Microsoft Office products, specifically Outlook, Excel, and PowerPoint.
• Ability to work independently and as part of a team.
• Excellent interpersonal, verbal, and written communication skills.
• Ability to maintain discretion regarding confidential information.

Nice-to-haves

• Experience with complex allocations within the hotel and third parties.
• Ability to articulate financial data to stakeholders effectively.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Opportunities for advancement
• Paid time off
• Vision insurance