Director of Project Management - Student Registration and Financial Services , Division of Finance

$51,824 - $100,000/Yr

University of Pennsylvania - Philadelphia, PA

Full-time - Mid Level

Philadelphia, PA

Educational Services

About the position

The Director of Project Management in Student Registration and Financial Services works with the Associate Vice President of SRFS and their direct reports to ensure SRFS projects are well organized, on time and on budget. The Director will plan, execute and complete all strategic initiative projects, as outlined by the AVP. In the Division of Finance, we recognize diversity and inclusion is paramount to a positive and thriving work environment; it is a business imperative. We are committed to actively fostering diversity, inclusion and cultural competency throughout our operational efforts in the Division of Finance. This role will be critical in supporting those efforts and demonstrating behaviors and competencies that reflect Penn's values. We take pride in the myriad ways that diversity enriches our curriculum, and the cultural and social life of our campus. Penn's commitment to achieving eminence through diversity is ultimately a commitment to creating a more vibrant university so that our graduates will be both stimulated and empowered to shape a better world.

Responsibilities

• Develop detailed project plans, including scope, objectives, timelines, and resource allocation.
• Identify project risks and develop mitigation strategies.
• Work with SRFS leaders to assemble project teams, assign tasks and responsibilities.
• Guide SRFS leaders to lead project teams.
• Communicate regularly with stakeholders to provide updates on project progress and address any concerns.
• Manage stakeholder expectations and ensure alignment with project goals.
• Prepare and manage project budgets, ensuring that resources are allocated efficiently.
• Monitor expenses and implement cost-control measures.
• Work with AVP and other SRFS leaders to drive project execution to ensure adherence to project plans and timelines.
• Track project performance using appropriate tools and techniques, and make adjustments as necessary.
• Ensure that project deliverables meet quality standards and stakeholder expectations.
• Conduct regular project reviews and assessments.
• Conduct research, gather data, and prepare comprehensive reports, meeting materials and communications to support project objectives and inform decision-making.
• Develop and present clear, data-driven reports, presentations, and proposals to leadership and other stakeholders.
• Maintain comprehensive project documentation, including plans, reports, and meeting minutes.
• Prepare and present project status reports to stakeholders and senior management.
• Conduct project evaluations and lessons learned sessions to identify successes and areas for improvement.
• Ensure all project documentation is completed and archived appropriately.
• Foster a collaborative and productive team environment.
• Assist with the management of overall planning, execution and delivery of projects.
• Develop, maintain and monitor program budgets and reports; develop project status reports; monitor, manage and escalate program issues, risks and decisions to program management.
• Develop and implement resource management plans.
• Provide first level support to project team members on various processes, tools and software.
• Manage program calendar for team and University events and key team meetings; facilitate regular project team meetings and plan and coordinate teambuilding events.
• Other duties and responsibilities as assigned.

Requirements

• Bachelor's degree in project management, business administration, or a related field.
• 2-3 years of experience in project management, or an equivalent combination of education and experience.
• Proficiency in project management software and other relevant tools and technologies.

Nice-to-haves

• Ability to motivate and guide team members to achieve project goals.
• Innovative problem-solving and adaptability to navigate unprecedented challenges.
• Strong organizational and time management skills, with the ability to manage multiple projects simultaneously.
• Proven ability to collaborate effectively with staff, leadership and cross-functional teams in different areas of the organization.
• Exceptional analytical and problem-solving skills, with the ability to interpret data and make informed decisions.

Benefits

• Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits.
• Tuition assistance for employees, spouses, and dependent children.
• Generous retirement plans including Basic, Matching, and Supplemental retirement plans.
• Substantial time away from work for personal needs.
• Long-term care insurance for faculty and staff and eligible family members.
• Wellness and work-life resources to support health and balance.
• Professional and personal development resources.
• Access to University resources and cultural activities.
• Discounts and special services for faculty and staff.
• Flexible work options for work-life balance.
• Forgivable loan for eligible employees interested in buying a home in West Philadelphia.
• Adoption assistance for qualified expenses related to legal adoption.