Director of the Portfolio and Project Management Office

$84,800 - $98,600/Yr

Pima Community College - Tucson, AZ

Full-time - Mid Level

Hybrid - Tucson, AZ

Educational Services

About the position

The Director of the Portfolio and Project Management Office (PPMO) at Pima Community College is a pivotal full-time role that focuses on fostering a culture of project management discipline across the institution. This position is tasked with developing and maintaining the necessary processes and governance to effectively manage the college's project portfolio. The PPMO is responsible for overseeing the inventory of strategic initiatives and projects, analyzing these projects to establish relevant metrics, and organizing them in a manner that aligns with the college's strategic objectives. A key aspect of this role involves reviewing project alignment to identify redundancies, prioritize projects, and manage the overall portfolio effectively. In addition to managing the project portfolio, the Director will develop and lead a comprehensive project management training program aimed at enhancing the skills of college employees. This includes assisting various units with their project management challenges, ensuring that all teams, regardless of their experience level, have access to the necessary resources and support. The position reports directly to the Chief Strategy Officer and requires a commitment to regular core business hours, with some flexibility for evening hours as needed. The role is hybrid, allowing for a combination of in-office and remote work. The Director will also be responsible for managing the master schedule of major projects and initiatives, collecting essential information regarding resources, budgets, and timelines for all significant projects. This includes determining project alignment with strategic objectives, establishing project metrics in collaboration with project leadership, and maintaining documentation that summarizes the project portfolio's schedule, budget, and resource data. The Director will coordinate with the Enterprise Risk Management Office to identify and mitigate project risks, ensuring that the college's projects are executed efficiently and effectively.

Responsibilities

• Manage master schedule of major projects and initiatives
• Manage the annual cascade of strategic objectives and all related projects
• Collect resource, budget and timeline information for all major projects
• Determine project alignment to strategic objectives
• Work with Project leadership to establish project metrics
• Develop and maintain documentation that summarizes project portfolio schedule, budget and other resources data
• Align projects to eliminate redundancies, prioritize and balance resources
• Coordinate with the Enterprise Risk Management Office to identify and mitigate project risk
• Identify the project portfolio software and leverage the system for tracking and reporting
• Manage the portfolio, including making recommendations on projects to be canceled or delayed, redeployment of resources, revision of project budget and schedules
• Develop and administer an intake process for new projects, including an assessment of strategic alignment, resource availability, alignment with existing projects, and prioritization of the projects within the PCC portfolio
• Support project management college-wide, serving as a resource to assist units with their project management needs
• Develop and maintain a Project Management resource library for tools, techniques, processes, and templates
• Develop a training package on project management for different levels of College employees and offer the training through the College's professional development system
• Manage a project management training and consulting services procurement agreement
• Establish strong working relationships with stakeholders across the College and Project Management Community
• Develop and lead a cross-functional team of project management professionals responsible for developing capability and for leading projects within their departments

Requirements

• Bachelor's degree in related area
• Five to eight years of related progressive leadership experience in project portfolio management
• Three plus years of supervisory experience
• Experience with project portfolio and planning methodologies, including technical skills for tracking projects in different systems
• Familiarity with methods for managing risk
• Awareness of planning approaches and managing project activities across diverse units
• Experience working with multiple, diverse stakeholders and supporting offices with limited familiarity with project portfolio principles
• Experience with process development and process improvement techniques

Nice-to-haves

• Eight plus years of related experience
• Master's Degree in a closely related field of study
• Certification in project management (Project Management Professional, PRINCE2, etc.)
• Experience in project portfolio planning in a higher education environment or within a large complex organization
• Experience with strategic planning

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• 401k retirement plan
• Paid holidays
• Flexible scheduling
• Professional development opportunities
• Tuition reimbursement