Disbursements Accounting Manager

$72,000 - $80,000/Yr

Kutztown University of Pennsylvania - Kutztown, PA

Full-time - Mid Level

Kutztown, PA

Educational Services

About the position

Kutztown University is actively seeking a highly skilled and motivated Disbursements Accounting Manager to join our Business Office. This position is crucial for managing all payment activities across the Accounts Payable, Procurement, and Accounting Offices. The Disbursements Accounting Manager will report directly to the Controller and will be responsible for supervising two Fiscal Technicians and student workers. The role requires ensuring that all disbursement processes comply with university policies, as well as those of the Pennsylvania State System of Higher Education (PASSHE), state, and federal regulations. The Disbursements Accounting Manager will oversee all payment processing functions for the university, which includes reviewing and approving all payments while ensuring compliance with established policies, procedures, and internal controls. This position serves as a key resource for the campus community regarding all disbursement-related inquiries and will also oversee the university's purchasing card (pcard) audit process. Additionally, the manager will be responsible for managing accurate processing within the university's travel management system, preparing 1099 tax filings, and managing unclaimed property submissions. The role also involves performing monthly account reconciliations for complex financial aid and pass-through account activities, completing journal entries for expenses (including accruals at year-end), and assisting in the preparation of various financial reports. Collaboration with procurement shared services to address outstanding purchase requests, contracts, and bids is also a key responsibility. The Disbursements Accounting Manager will lead special projects related to disbursement activities, ensuring that all tasks are completed efficiently and effectively.

Responsibilities

• Oversight of all payment processing functions for the university.
• Reviews and approves all payments and ensures compliance with policies, procedures, and internal controls.
• Serve as a key resource to the campus community for all disbursement-related inquiries.
• Oversee the university's purchasing card (pcard) audit process.
• Manage and ensure accurate processing within the university's travel management system.
• Prepare 1099 tax filings and manage unclaimed property submissions.
• Perform monthly account reconciliations for complex financial aid and pass-through account activities.
• Complete journal entries for expenses, including accruals at year-end.
• Assist in the preparation of various financial reports.
• Collaborate with procurement shared services to address outstanding purchase requests, contracts, and bids.
• Lead special projects that relate to disbursement activities.

Requirements

• Bachelor's Degree in accounting, finance, or related field.
• Minimum 5 years of relevant experience in accounts payable, accounting, or a related financial management role.
• Proven experience in performing account reconciliations and analyzing large data sets.
• Demonstrated experience in adhering to and ensuring compliance with policies and internal controls.
• Proficiency in MS Office products with an emphasis on Excel.
• Experience utilizing an accounting system (SAP preferred).
• Excellent verbal and written communication skills.
• Detail oriented with excellent organizational skills.

Nice-to-haves

• Supervisory experience with a demonstrated ability to lead and mentor a team.
• Experience in preparing 1099 tax filings and managing unclaimed property submissions.
• Prior experience in Higher Education.
• Familiarity with Fund Accounting.
• Experience working with diverse populations.