Distribution Operations Assistant

$52,603 - $59,134/Yr

Northwell Health - Lake Success, NY

Full-time - Entry Level

Lake Success, NY

Ambulatory Health Care Services

About the position

The Distribution Operations Assistant is responsible for maintaining inventory levels, processing orders for supplies, and assisting with various operational tasks within the department. This role involves communication with different departments to expedite purchases, handling copying and printing requests, and performing receptionist duties.

Responsibilities

• Enters and places orders for supplies in Materials Management Information System (MMIS); ensures accuracy of MMIS with regard to item numbers, vendor and charge numbers, and reconciles invoice discrepancies.
• Communicates with appropriate organization departments to expedite purchases and orders, as needed; keeps management informed of inventory control activities and any issues that may arise.
• Processes copying and printing requests received from throughout the hospital; duplicates, sorts, and distributes completed projects; maintains inventory of required supplies for Copy Center.
• Ensures all related Copy Center equipment is properly maintained; assists Materials Support Associates, as needed.
• Receives materials, IVs, and supplies; delivers supplies to nursing and ancillary units.
• Performs receptionist duties; greets, assists, and directs department visitors to appropriate locations.
• Answers phones, directs calls, and takes messages.
• Receives and distributes mail throughout department.
• Prepares mail and outgoing FedEx; processes item returns to vendors.
• Performs related duties as required.

Requirements

• High School Diploma or equivalent required.
• 1-3 years of relevant experience, required.

Benefits

• Comprehensive benefits package including health insurance, dental insurance, and retirement plans.