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District Records Management Specialist
$36,899 - $37,066/Yr
Gadsden ISD - Sunland Park, NM
posted 2 months ago
Full-time
Sunland Park, NM
About the position
The District Records Management Specialist is responsible for maintaining control over the district's records retention system, ensuring compliance with state regulations regarding the verification and archival of various records, including student, financial, and employee documents. This role involves organizing, managing, and processing records while providing training and support to district employees on record retention responsibilities.
Responsibilities
- Maintains the district records retention system including verification and archival of records per state regulation.
- Complies with the state approved Code of Ethics of the Education Profession and enforces confidentiality procedures.
- Maintains required historical documents for students, financial, employee, and other records.
- Assists in filing and organizing records from school/department sites as directed.
- Manages the annual archival of permanent records and transitions records from paper to digital storage.
- Collects and organizes temporary records per retention guidelines.
- Operates technologies used to archive and access records.
- Coordinates the annual destruction of records process.
- Processes authorized requests for student records and disseminates them appropriately.
- Provides education verifications related to student records to requesting entities.
- Retrieves documents for public records requests and audit purposes.
- Conducts annual spot-checks at school/department sites for compliance.
- Provides training for district employees on record retention responsibilities.
- Assists with the implementation and maintenance of the district-wide records retention system.
Requirements
- High School Diploma or GED required.
- Post-Secondary Education in a business-related field preferred.
- Minimum of two years' experience in records management preferred.
- Prior experience working with record management in the education field preferred.
- Demonstrates oral and reading proficiency in English.
- Strong communication, public relations, and interpersonal skills.
Nice-to-haves
- Bilingual (Spanish/English) preferred.
