District Student Services Secretary

King Philip Regional School District - Norfolk, MA

Full-time - Mid Level

Norfolk, MA

About the position

The Student Services Transportation and Finance Operations Secretary plays a crucial role in providing confidential financial and transportation services within the King Philip Regional School District. This position requires considerable independent judgment and initiative, ensuring compliance with IDEA regulations while managing various tasks to support the smooth operation of student services under the direction of the Director of Student Services.

Responsibilities

• Provide accurate details and compliance with IDEA regulations.
• Process correspondence, letters, memos, and purchase orders.
• Deliver effective customer service to the public and staff.
• Answer phones, respond to routine questions, and schedule appointments.
• Maintain awareness of and compliance with federal and state regulations regarding Special Education documentation and reporting.
• Assist in the preparation of forms and procedures for compliance with DOE SPED regulations.
• Schedule, confirm, and monitor special education and staff mileage reimbursement.
• Maintain monthly attendance spreadsheet for out-of-district students.
• Prepare purchase orders and invoices for special education programs and services.
• Coordinate and submit the state special education reimbursement program, Circuit Breaker.
• Maintain confidentiality of student records and budgets.
• Provide information and supporting documentation to State and Federal auditors.
• Assist the Director of Student Services during State Compliance Reviews.
• Coordinate and maintain Hospital/Homebound paperwork and tutoring services.
• Process Student Services timesheets, stipends, and invoices for payroll.
• Support the budget process by providing figures to team chairs and the Director.

Requirements

• 5 years of customer service experience.
• Strong skills in oral and written communication.
• Proficiency in Google Docs, Microsoft Excel, and standard office software.
• Strong computer competence and phone etiquette.

Benefits

• Mileage reimbursement