State of Oregon - Salem, OR
posted 16 days ago
About the position
At the Oregon Department of Energy, we're helping shape the state's energy future. Our team is dedicated to keeping Oregon on the leading edge of renewable energy and efficiency while supporting energy innovation, investment, equity, and resilience. From helping Oregonians save energy at home; to overseeing the state's interests in the world's largest environmental cleanup at the Hanford nuclear site in Washington, our work is challenging, rewarding, and diverse. We work with developers and communities on proposed energy facilities, with schools and manufacturers looking to save energy and money, and with other agencies and stakeholders on meeting the challenges of climate change. Oregon is one of the most energy-efficient states in the country, routinely landing near the top of annual national rankings. ODOE is committed to helping Oregon remain an energy leader, and that starts with hiring engaged team members ready to deliver for all Oregonians. The Energy Planning and Innovation Division prioritizes diversifying Oregon's energy mix, successfully integrating renewable energy resources into our energy systems, developing innovative approaches to saving energy, better managing our use of energy, supporting statewide efforts to meet Oregon's future energy and climate goals, and helping advance sustainable transportation options. Through statewide programs and projects, the division provides policy expertise and leadership on topics such as renewable and conventional energy resources, alternative fuel vehicles, demand response, energy storage, energy efficiency, and energy system resiliency. The team supports promising initiatives to advance energy innovation - from providing grants to energy technology demonstration projects, to developing energy policy recommendations, to providing technical expertise on emerging energy issues. In 1999, we were the first state in the nation to adopt carbon dioxide emission standards. Today, the division plays a key role in informing greenhouse gas policy discussions, staffing the Oregon Climate Action Commission, and developing options to meet both the state's energy needs and climate goals.
Responsibilities
- Serve as the management assistant to the Assistant Director of Energy Planning and Innovation Division.
- Coordinate and/or perform executive secretarial support services.
- Provide administrative support to division managers in support of their respective programs.
Requirements
- Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis.
- OR an associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis.
- OR an equivalent combination of training and experience.
Nice-to-haves
- Experience in scheduling and coordinating logistics of large meetings, special conferences, presentations, and other events.
- Experience assisting staff with creation and preparation of reports, including compiling information, assembling supporting documents, proofreading and editing documents, and inputting and maintaining project data.
- Proficient in MS Word, Excel, PowerPoint, Outlook, PDF software, and meeting platforms (such as MS TEAMS, WebEx, Zoom, and/or Skype).
- Experience conducting research and searches to obtain information and documents necessary for program operations.
- Experience providing excellent customer service to external customers in an office environment.
Benefits
- Full medical, vision, and dental benefits.
- Paid sick leave, vacation leave, personal leave, and 11 paid holidays a year.
- Cost of Living Adjustment (COLA) increase of 6.55% effective January 1, 2025.
