DIVISION CONTROLLER

$100,000 - $110,000/Yr

Management Trust - Irvine, CA

Full-time - Mid Level

Irvine, CA

About the position

The Management Trust is seeking a Division Controller to join our team in Irvine, CA. This full-time position is integral to our local Accounting Department, where you will play a key role in ensuring superior client satisfaction through excellent customer service related to all accounting deliverables for your regional office. As a leader, you will interact with clients, Client Accounting, and Executive Leadership, emphasizing the importance of a collaborative and encouraging work environment. Your mission will be to oversee and direct Division accounting operations, ensuring accurate and timely processing of financial statements, vendor payments, customer receipts, and other special financial projects requested by clients. You will also assist HOA finance committees in analyzing financial statements and preparing budgets, while maintaining a continuous improvement mindset to identify and implement process enhancements. In this role, you will serve as a strategic partner to the Division President and Director of Financial Services, effectively communicating with Client Accounting and HOA Community Association Managers to ensure excellent client service. You will be responsible for monitoring and analyzing revenue and EBITDA results, making recommendations for improvements based on monthly performance. Additionally, you will train staff on accounting systems and processes, assist in resolving performance issues, and build strong internal and external relationships. This position requires a Bachelor's degree in Accounting and at least five years of experience in a professional environment, with strong MS Office skills and the ability to manage multiple tasks in a fast-paced setting. Community Management industry experience is a plus.

Responsibilities

• Serve as a strategic partner to the Division President, Director of Financial Services, and Company Leadership.
• Oversee and direct Division accounting operations.
• Effectively communicate and interact with Client Accounting and Division HOA Community Association Managers to ensure excellent client service.
• Ensure the accurate and timely processing of financial statements, vendor payments, customer receipts, and other special financial projects.
• Assist HOA finance committees in analyzing and reviewing their financial statements.
• Accurately complete and coordinate client data for tax preparation and respond to audit/CPA questions.
• Assist and/or prepare client budgets and monitor actual expenses.
• Ensure monthly and annual client A/R is closed accurately and timely.
• Participate in customer service by responding to client A/R questions.
• Assist in researching and collecting outstanding Division A/R.
• Work with reserve study specialists to complete annual reserve studies.
• Assist with the review of A/P to resolve vendor issues.
• Implement and manage all aspects of accounting internal control.
• Maintain a continuous improvement mindset and proactively identify, review, and implement process improvements.
• Define standards, policies, procedures, measures, and organizational enhancements to meet Division goals.
• Monitor/analyze revenue and EBITDA results and make recommendations for improvements based on monthly performance.
• Become an expert in the accounting systems and practices of The Management Trust.
• Train staff on systems, processes, and procedures.
• Assist with resolving performance issues for the Division accounting team and participate in the recruitment process.
• Build strong internal, external, and cross-functional relationships.

Requirements

• Bachelor's degree with a primary focus in Accounting.
• 5 years of work experience in an office or similarly professional environment.
• Advanced and/or specialty degrees/certifications plus leadership experience is desired.
• Ability to work in a dynamic, fast-paced deadline environment while managing multiple tasks.
• Background partnering with leaders to make sound recommendations based on business need.
• Strong MS Office skills (i.e. Excel), paired with comfort quickly mastering new software programs.
• Ability to maintain confidence, confidentiality, and composure during difficult or complex situations.
• High degree of attention to detail and accuracy.
• Ultimate professionalism, interpersonal, customer service, and teamwork skills.
• Ability to effectively communicate and partner with internal and external clients of all levels.

Nice-to-haves

• Community Management industry experience is a big plus.