DIVISION CONTROLLER

$100,000 - $110,000/Yr

Management Trust - Irvine, CA

Full-time - Mid Level

Irvine, CA

About the position

The Management Trust is seeking a Division Controller to join our team in Irvine, CA. This full-time position is integral to our local Accounting Department, where you will play a pivotal role in ensuring superior client satisfaction through excellent customer service related to all accounting deliverables for your regional office. As a leader, you will interact with clients, both internal and external, as well as collaborate with Client Accounting and Executive Leadership. Your mission is to foster a collaborative and encouraging work environment while driving the success of our accounting operations. In this role, you will serve as a strategic partner to the Division President and Director of Financial Services, overseeing and directing all division accounting operations. You will ensure the accurate and timely processing of client deliverables, including financial statements, vendor payments, and customer receipts. Additionally, you will assist HOA finance committees in analyzing financial statements and preparing budgets, while also monitoring actual expenses. Your responsibilities will include maintaining internal controls, implementing process improvements, and building strong relationships across various functions. The Division Controller will also be responsible for training staff on accounting systems and processes, resolving performance issues, and participating in the recruitment process. This position requires a high degree of professionalism, attention to detail, and the ability to communicate effectively with clients at all levels. You will be expected to maintain confidentiality and composure in complex situations, ensuring that the accounting team meets the needs of our clients and the organization as a whole.

Responsibilities

• Serve as a strategic partner to the Division President, Director of Financial Services, and Company Leadership.
• Oversee and direct Division accounting operations.
• Effectively communicate and interact with Client Accounting and Division HOA Community Association Managers to ensure excellent client service.
• Ensure the accurate and timely processing of client deliverables, including financial statements, vendor payments, and customer receipts.
• Assist HOA finance committees in analyzing and reviewing their financial statements.
• Accurately complete and coordinate client data for tax preparation and respond to audit/CPA questions.
• Assist in preparing client budgets and monitor actual expenses.
• Ensure monthly and annual client A/R is closed accurately and timely.
• Participate in customer service by responding to client A/R questions.
• Assist in researching and collecting outstanding Division A/R.
• Work with reserve study specialists to complete annual reserve studies.
• Assist with the review of A/P to resolve vendor issues.
• Implement and manage all aspects of accounting internal control.
• Maintain a continuous improvement mindset and proactively identify, review, and implement process improvements.
• Define standards, policies, procedures, measures, and organizational enhancements to meet Division goals.
• Monitor/analyze revenue and EBITDA results and make recommendations for improvements based on monthly performance.
• Become an expert in the accounting systems and practices of The Management Trust.
• Train staff on systems, processes, and procedures.
• Assist with resolving performance issues for the Division accounting team and participate in the recruitment process.
• Build strong internal, external, and cross-functional relationships.
• Perform other duties and special projects as assigned.

Requirements

• Bachelor's degree with a primary focus in Accounting.
• 5 years of work experience in an office or similarly professional environment.
• Advanced and/or specialty degrees/certifications plus leadership experience is desired.
• Ability to work in a dynamic, fast-paced deadline environment while managing multiple tasks.
• Background partnering with leaders to make sound recommendations based on business need.
• Strong MS Office skills, particularly in Excel, with the ability to quickly master new software programs.
• Ability to maintain confidence, confidentiality, and composure during complex situations.
• High degree of attention to detail and accuracy.
• Ultimate professionalism, interpersonal, customer service, and teamwork skills.
• Ability to effectively communicate and partner with internal and external clients of all levels.
• Community Management industry experience is a big plus.

Nice-to-haves

• Advanced degrees or certifications in accounting or finance.
• Experience in community management or related fields.