Maine Drilling & Blasting - Auburn, NH
posted 2 months ago
The Divisional Office Administrator at Maine Drilling & Blasting (MD&B) plays a crucial role in ensuring the smooth operation of accounting and administrative functions within a division. This position is designed for individuals who thrive in a fast-paced environment and can effectively manage multiple tasks simultaneously. Reporting to the Senior Regional Administrator or the Regional Office Manager, the administrator will be responsible for a variety of general office functions, including data entry and verification of daily and weekly project information. The role requires a proactive approach to administrative duties, such as answering and transferring phone calls, sorting and processing incoming mail, and maintaining office equipment. In addition to general office tasks, the Divisional Office Administrator will provide essential support to divisional management and personnel. This includes compiling, entering, and verifying payroll data and employee expenses, analyzing field paperwork for month-end job costing reports, and generating invoices and customer quotes using specialized software. The administrator will also be involved in obtaining necessary permits, negotiating hotel costs for personnel, and assisting with the organization of monthly meetings. A commitment to safety is paramount, as the administrator will uphold the company’s “Safety First” mantra in all activities. To excel in this role, candidates should possess a broad base of clerical, accounting, and office management knowledge, along with strong proficiency in Microsoft Office applications. Familiarity with Sage 300 software and Field Data Capture software is also beneficial. The position requires prolonged periods of sitting at a desk and working on a computer, as well as some physical activity such as bending, lifting, and walking. The ideal candidate will have a minimum of a High School Diploma or GED, with 3-4 years of relevant administrative experience, and preferably an Associate's degree with accounting experience. Strong time-management and interpersonal communication skills are essential for success in this dynamic team-oriented environment.