Maine Drilling & Blasting - Winchester, VA
posted about 2 months ago
The Divisional Office Administrator at Maine Drilling & Blasting (MD&B) plays a crucial role in ensuring the smooth operation of accounting and administrative functions within a division. This position is designed for individuals who thrive in a fast-paced environment and can effectively manage multiple tasks simultaneously. Reporting to the Senior Regional Administrator or the Regional Office Manager, the administrator will be responsible for a variety of general office functions, including data entry and verification of daily and weekly project information. In this role, the administrator will perform various administrative duties such as answering and transferring incoming phone calls, sorting and processing incoming mail, and overseeing the maintenance of office equipment. The position also involves providing administrative support to divisional management and personnel, which includes compiling, entering, and verifying payroll data and employee expenses into the accounting system. Additionally, the administrator will analyze and process field paperwork to prepare for month-end job costing reports, enter billings, verify reports, and generate invoices. The role requires generating customer quotes, backlogs, contracts, and change orders using specialized software, as well as preparing spreadsheets for accounting reports and EOP reporting. The administrator will also support field activities by managing pre-blast communications, renewing and obtaining Dig Safe clearances, negotiating hotel costs, and assisting in obtaining blast permits. Other responsibilities include assisting other departments as needed, setting up monthly foreman's meetings, and performing any other duties as assigned. A commitment to the company’s “Safety First” mantra is essential for success in this position.