DOCUMENT CONTROL SPECIALIST

$69,000 - $85,000/Yr

Aerotéc - Seattle, WA

Full-time - Mid Level

Seattle, WA

Repair and Maintenance

About the position

The Document Control Specialist at AeroTEC Inc. is responsible for maintaining the organization's Document Management System (DMS) and coordinating Export Control activities. This role involves documenting, updating, and maintaining workflows and process documents, as well as designing automated workflows within the DMS. The specialist will also act as a liaison for DMS with internal IT and external vendors, ensuring compliance with quality standards and export regulations.

Responsibilities

• Maintain the organization's Document Management System (DMS) and ensure all documents are filed and controlled according to company quality standards.
• Guide stakeholders in writing processes that adhere to company guidelines.
• Collect information and business requirements from process stakeholders to develop future state processes according to quality guidelines.
• Develop and implement new automated workflows in DMS as needed.
• Act as the main company liaison for DMS with internal IT and external vendors.
• Create and maintain DMS training for all AeroTEC personnel and train users as needed.
• Perform review and release protocol for all documents and manage change requests for the DMS.
• Create and distribute Engineering Coordination memos to appropriate managers and customers.
• Support the Export Compliance Officer and act as a Subject Matter Expert regarding EAR and ITAR regulations.
• Develop and maintain the company's Export Management Control Plan and manage related records for compliance.
• Prepare applications for export licenses and ensure integration of the export compliance program with company operations.

Requirements

• High school diploma or GED required.
• 2 years of experience in Document Control or Export Control functions.
• 4 years of experience in a related area with recommendations regarding compliance and process improvement common.
• Training in Business or a related field from an accredited institution is preferred.
• Additional coursework or certification in Project Management and/or Process Improvement (e.g., PMP, Lean, Six Sigma) is preferred.

Nice-to-haves

• Experience with electrical systems and document management systems.
• Certification as a Project Manager.

Benefits

• Relocation assistance
• Health insurance
• Tuition reimbursement
• Cell phone reimbursement
• Employee assistance program
• Vision insurance
• 401(k) matching
• Life insurance
• Pet insurance