Document Control Support Entry Level

Spectraforce Technologies - Cincinnati, OH

Full-time - Entry Level

Remote - Cincinnati, OH

Administrative and Support Services

About the position

The Document Control Support role is an entry-level position focused on coordinating supplier documentation reviews, approvals, and filing for capital engineering and construction projects. The coordinator will collaborate with various stakeholders, including engineers, buyers, and construction managers, ensuring documentation integrity and completeness in a high-volume project environment.

Responsibilities

• Completing data entry in multiple EDMS systems for incoming and outgoing vendor documentation.
• Provide assistance to the Document Control Lead or Manager.
• Receiving, recording and distributing vendor and/or sub-contract documentation.
• Processing, distributing, and maintaining controlled documentation using proprietary software, process documents for revision and approval, and monitoring the distribution and reconciliation of all supplier documents.
• Uploading documentation to vendor via clients' file transfer tool or other means.
• Uploading documentation to Client's EDMS (Electronic Data Management System).
• Scanning, copying, filing, and distributing data according to project procedures.
• Preparing and issuing necessary vendor document related reports and other necessary functions in support of the project.
• Flexibility in dealing with several projects and must be responsive to the projects that are being served.
• Coordinating with Project Management, Discipline Leads, Supply Management and Construction Management during project execution.
• Entering contacts, purchase orders and other set-up criteria in the electronic data management system.
• Archiving project documentation.

Requirements

• High School diploma or better.
• Intermediate to advanced skills using Computer and Microsoft Professional Suite including Word, Excel, PowerPoint, & Access.
• Technical knowledge of electrical, mechanical and automation equipment (preferred).
• Experience with reading and understanding engineering drawings and specifications (preferred).
• 1-2 years of Supplier/Vendor Document Control experience.

Nice-to-haves

• Imaging and document creation software such as Adobe Acrobat is a plus.
• Access/other software database experience.

Benefits

• Hybrid work situation allowing work from home and office.