DOCUMENT CONTROLLER

Slb - Houston, TX

Full-time - Entry Level

Houston, TX

1-10 employees

Plastics and Rubber Products Manufacturing

About the position

The Document Controller is responsible for maintaining organized and updated documents for the company, ensuring efficient processing of project deliverables between the company, clients, and vendors. This role involves managing correspondence, verifying project documents for compliance, and maintaining the Master Document List. The Document Controller also supports project teams in documentation preparation and training, while ensuring timely delivery of project documentation.

Responsibilities

• Maintain organized and updated documents for the company.
• Process all project deliverables in a timely and efficient manner between the company, client, and vendors.
• Manage the flow of correspondence in and out of the company through proper transmittals.
• Ensure outgoing documents are accurate and comply with company standards and policies.
• Route correspondence to the correct associates and protect confidential information.
• Review and verify project documents for completeness, format, and compliance with contract requirements.
• Submit project documentation to the management team for approval and transmit approved documents to customers.
• Distribute documentation to the project team and customers for review and comments.
• Manage Governance level 1-2 projects independently as per applicable standards and procedures.
• Own the Master Document List (MDL/MDR) consisting of all project-related documents.
• Examine project documents to verify completeness and accuracy of data.
• Guide internal/external stakeholders on project and contract requirements.
• Setup and maintain data in the Electronic Document Management System Content Server 21.2 & MS Teams.
• Work with the project team in preparation of Project Final Documentation or Dossiers.
• Monitor the status of project documentation according to schedule and follow up with client/vendor/internal team for timely delivery.
• Attend project progress review meetings.
• Train/support project participants on document control tools.
• Support in training of new recruits/junior staff.
• Identify documentation gaps and follow up with internal team, vendors, and clients.
• Participate in Project Meetings and provide documentation status and progress.
• Work closely with Project Engineering to follow and amend the master document list as required.
• Communicate and collaborate with project managers.
• Read project specifications and identify system compliance with contract requirements.

Requirements

• High school diploma or equivalent educational proficiency.
• 2+ years of experience in project document control.
• Proficient in English; additional languages are a bonus.
• Good command of MS Excel is a must.