Document Scanning Specialist

$56,202 - $56,202/Yr

State Of Iowa - Ames, IA

Full-time

Ames, IA

Executive, Legislative, and Other General Government Support

About the position

The Document Scanning Specialist position is a temporary role within the State of Iowa's Department of Management, Division of Information Technology. The primary focus of this position is to manage and process documents for entry into the Enterprise Content Management System (ECM). The ideal candidate will possess strong attention to detail and a commitment to maintaining high image quality standards while performing various scanning and document preparation tasks.

Responsibilities

• Scan documents for entry into the ECM.
• Collect scanning materials and mail from the DMV on a weekly schedule.
• Prepare documents for scanning, identifying content types and removing any clips or bindings.
• Ensure image quality standards are met, including page breaks, blank page removal, deskewing, and image optimization.
• Use production scan software for document processing and understand job setup procedures.
• Export image data and index information for batch import by team members.
• Create or assemble documents from scanned imagery and ensure proper indexing with system-required metadata.
• Conduct quality control reviews of scanned images and indexed information.
• Assist with records retrieval requests.
• Provide support with shred route inquiries and document staging for outsourcing.

Requirements

• Detail-oriented with a keen eye for maintaining high image quality standards.
• Ability to manage and process documents efficiently.
• Familiarity with production scan software and job setup procedures.

Benefits

• Pay rate of $27.02 per hour (up to 780 hours per fiscal year).
• Work schedule of 3 days per week, from 6:30 A.M. to 3:00 P.M.