Documentation Control Coordinator - Construction Services

$52,707 - $92,206/Yr

Unclassified - Lee's Summit, MO

Full-time - Entry Level

Lee's Summit, MO

251-500 employees

About the position

In this role, you will perform a variety of document control functions that are essential for the success of a project or department, directly supporting the project or program manager. Your responsibilities will include coordinating the flow of documents between various teams, including project operations, engineering disciplines, and construction teams. You may be tasked with managing a small-sized project or handling multiple aspects of a larger project or program. A solid understanding of document control processes and the electronic systems used to manage documentation is crucial for this position. Under general supervision, you will engage in various clerical and technical tasks that support project objectives. This includes maintaining established files for project document retention, working closely with field staff to obtain and review daily and weekly reports for accuracy, and ensuring these reports are sent to the appropriate contacts. You will assist in updating manuals, engineering documentation, and submittals for your assigned project, as well as reviewing project documents such as drawings, specifications, and technical manuals. Additionally, you will assemble Request For Offer (RFO) packages for solicitation and support the Project Manager and Subcontracts Administrator in the subcontracting process. Your role will also involve coordinating project requirements with various stakeholders, updating project schedule documents, and managing the flow of documentation during construction and installation projects. This includes handling submittals, Requests For Information (RFI), and Change Order Requests (CORs). Effective communication with project stakeholders regarding action items and due dates is essential, as is assisting in project closeout activities when necessary. You will also be responsible for populating and maintaining an online electronic storage repository for assigned projects, ensuring that field staff can access the necessary information. As a team player, you will contribute to a deadline-driven environment and work collaboratively with others. Travel to project sites and offices across the continental United States and its territories for site surveys and technical meetings will be required.

Responsibilities

• Maintains established files for project document retention.
• Works with field staff to obtain and review daily and weekly reports for accuracy and content, confirming reports are sent to the correct points of contact.
• Assists in updating manuals, engineering documentation, and submittals for assigned project.
• Reviews project documents such as drawings, specifications, and technical manuals, and assembles Request For Offer (RFO) packages for solicitation.
• Supports the Project Manager and the Subcontracts Administrator in the subcontracting process.
• Supports the project manager in the preparation and assembly of Risk Management Plan (RMP) documents.
• Coordinates project requirements with various stakeholders.
• Updates project schedule documents in support of the project manager.
• Manages the flow of documentation during construction and installation projects, including submittals, Requests For Information (RFI), and Change Order Requests (CORs).
• Communicates with project stakeholders regarding action items and due dates.
• Assists in project closeout activities, as needed.
• Populates and maintains online electronic storage repository for assigned projects and confirms field staff's ability to access said information.
• Performs other responsibilities associated with this position as may be appropriate.

Requirements

• High school diploma (or equivalent) and 4 plus years of relevant work experience, or a four-year college degree.
• Requires knowledge of general office practices.
• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint, Excel, and SharePoint.
• Good written and oral communication, organizational, and interpersonal skills.
• Demonstrated ability to interact effectively with project personnel and management.
• Understanding of how to identify and handle drawings and other technical engineering documents is required.
• Must be able to meet customer security requirements and pass a government background check.

Nice-to-haves

• Construction administrative experience preferred.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Paid time off
• 401(k)
• Life insurance
• Flexible work schedules
• Holidays to fit your busy lifestyle.