DOT Administrative Assistant

$47,840 - $52,000/Yr

Vulcan Materials - Phoenix, AZ

Full-time - Entry Level

Phoenix, AZ

Petroleum and Coal Products Manufacturing

About the position

The DOT Administrative Assistant at Vulcan Materials Company plays a crucial role in supporting the logistics and compliance functions of the organization. This entry-level position involves managing office tasks, preparing documents for audits, maintaining records, and ensuring compliance with DOT regulations. The role emphasizes the importance of organizational skills, attention to detail, and effective communication within a collaborative work environment.

Responsibilities

• General office management including preparing correspondence, reports, manuals, and forms related to trucking logistics.
• Maintain records and documents, ensuring proper filing and archiving of DOT compliance data.
• Prepare documents for internal and external DOT audits and collect inspection reports for compliance submission.
• Review and process invoices, ensuring accuracy and proper coding before manager approval.
• Coordinate payment processes for department expenses and maintain records of procurement card charges.
• Ensure compliance with state and federal DOT regulations, managing the drug/alcohol program.
• Perform additional duties as assigned.

Requirements

• Previous administration, secretarial, or office work experience is preferred.
• Proficiency in Microsoft Word and Excel is required.
• Excellent communication skills and the ability to interact well with all levels of the organization.
• Strong attention to detail and organizational skills are essential.
• Integrity and accountability in business transactions.

Nice-to-haves

• Experience with DOT compliance and regulations.
• Familiarity with invoicing and expense processing.

Benefits

• Paid holidays
• Health insurance
• Dental insurance
• Vision insurance
• 401(k) matching