EA/Driver/Personal assistant / Project Assistant

Nirvana Management LTD - Hoffman Estates, IL

Full-time - Mid Level

Hoffman Estates, IL

About the position

The EA/Driver/Personal Assistant/Project Assistant role at Nirvana Management involves providing comprehensive support to the CEO and various stakeholders, ensuring efficient project management and team coordination. The position requires a blend of administrative, driving, and project management skills, with a focus on maintaining confidentiality and managing schedules effectively.

Responsibilities

• Assemble and direct a team, assigning tasks and promoting collaboration.
• Assist HR and payroll team in coordinating activities.
• Coordinate with CEO and stakeholders on project management responsibilities.
• Manage calendars, schedule meetings, appointments, and events.
• Provide transportation, including pick-up and drop-off from home to office and vice versa.
• Handle correspondence, including managing emails, faxes, and post.
• Arrange travel, including flights, hotels, rental cars, and itineraries.
• Maintain office systems, including data management and filing.
• Prepare documents such as reports, presentations, and briefing papers.
• Run errands for the client, such as picking up dry cleaning or grocery shopping.
• Assist with special projects, including event planning and marketing campaigns.
• Meet and greet visitors at all levels of seniority.
• Liaise with clients, suppliers, and other staff.

Requirements

• Mid-level experience in a similar role.
• Valid driver's license with excellent driving skills.
• Strong organizational and time management skills.
• Ability to maintain confidentiality and handle sensitive information.
• Proficient in managing calendars and scheduling.
• Experience in project management and team coordination.

Nice-to-haves

• Experience in HR and payroll coordination.
• Familiarity with travel arrangements and itineraries.
• Ability to draft professional correspondence and reports.

Benefits

• Competitive salary range of $48.1K - $60.9K per year.
• Full-time employment with potential for long-term engagement.