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Early Supports and Services (ESS) Administrative Assistant
Monadnock Developmental Services - Keene, NH
posted about 2 months ago
About the position
The Early Supports and Services (ESS) Administrative Assistant plays a crucial role in providing administrative support to the Birth to Three department. This position involves monitoring compliance timelines, data entry, and communication with families and professionals, ensuring that all documentation is completed accurately and confidentially. The role offers a flexible work schedule, accommodating the needs of the individuals served and their families.
Responsibilities
- Monitor and maintain compliance timelines with Family Centered Early Support and Services regulations.
- Update and maintain a service list of all Individual Family Support and Services.
- Perform data entry into State database/Excel and run compliance deadlines.
- Review paperwork with the team to ensure all documentation is completed.
- Process charts for each child and file them on Owncloud.
- Communicate with families and pediatricians as necessary.
- Engage with a variety of stakeholders including families, education and medical professionals, and state agencies.
- Maintain confidentiality of all personnel and individual information in accordance with HIPAA regulations.
- Support the department as needed.
Requirements
- Associate's or Bachelor's degree preferred.
- Minimum of 3 years administrative experience.
- Excellent time-management skills.
- Strong organizational skills and multi-tasking abilities.
- In-depth knowledge of office procedures and equipment.
- Excellent communication skills, integrity, and confidentiality.
- Proficient in MS Office, MS Word, Excel, and Google Docs.
Benefits
- Flexible schedule
