Editorial & Ops Issuance Analyst

Anser - Washington, DC

Full-time

Washington, DC

Professional, Scientific, and Technical Services

About the position

The Editorial and Operational DoD Issuances Analyst will support the OSD Office of the Director of Administration and Management (ODA&M) Organizational and Management Policy (O&MP) Directorate. This position is crucial as it serves as the DA&M Primary Issuance Focal Point, providing editorial, analytic, and operational support in accordance with the DoD Issuances Program. The role involves day-to-day assistance within all facets of the ODA&M, Pentagon Force Protection Agency (PFPA), and Washington Headquarter Services (WHS) issuance process throughout the development, staffing, and publication of issuance packages. The analyst will be responsible for supporting the development, coordination, adjudication, and processing of official DoD documents, such as DoD directives, DoD instructions, and Administrative Instructions, often under highly pressurized timeframes throughout all stages of the DoD Issuance Process. Key tasks include coordinating with external stakeholders to ensure timely and responsive completion of tasks within the WHS Directives Portal System, staffing coordination requests via the Correspondence and Task Management System (CATMS), and advising government personnel in correctly preparing documentation in accordance with all relevant standards, such as the DoD Issuances Style Guide and Issuance Process Checklist. The analyst will also develop Standard Operating Procedures (SOPs), Plan of Action Milestones (PO&AMs) templates, and customizable briefing slides to aid in the training and preparation of the DoD Issuances Process. Additionally, the role requires editing and proofreading all government documentation related to the creation or review of issuances to ensure accuracy, clarity, and conformance to templates and standards, such as DoD 5110.04-M, “DoD Manual for Written Material” and DoD Issuances Style Guide. The analyst will track the currency of published issuances and the creation of new DoD Issuances, create metrics, maintain, track, and report on all pending actions related to issuances, and undertake special projects as assigned by the Director or Deputy Director, O&MP.

Responsibilities

• Support the development, coordination, adjudication, and processing of official DoD documents.
• Coordinate with external stakeholders to ensure timely completion of tasks within the WHS Directives Portal System.
• Staff coordination requests via the Correspondence and Task Management System (CATMS).
• Advise government personnel in preparing documentation according to relevant standards.
• Develop Standard Operating Procedures (SOPs), Plan of Action Milestones (PO&AMs) templates, and customizable briefing slides.
• Edit and proofread all government documentation related to issuances for accuracy and clarity.
• Track the currency of published issuances and the creation of new DoD Issuances.
• Create metrics, maintain, track, and report on all pending actions related to issuances.
• Undertake special projects as assigned by the Director or Deputy Director, O&MP.

Requirements

• Active Secret Clearance
• Bachelor's degree
• 8 years of relevant experience
• Attention to detail
• High level of proficiency in the English language, both written and oral
• Highly proficient with Microsoft Office Suite, especially Word, Excel, and PowerPoint
• Completion of relevant WHS Directives Division training classes prior to or within one month of hire.

Nice-to-haves

• Master's degree preferred
• More than eight (8) years' work experience preferred
• Demonstrated skills and experience to provide executive level project and program support.