Education Department Specialist

Rockford University • Rockford, IL

396d • $43,000 - $43,000

About The Position

The Education Department Specialist will coordinate and provide essential support across the Education Department at Rockford University. This role involves managing student information, assisting with licensure and state compliance, and collaborating with various stakeholders to ensure the smooth operation of departmental functions.

Requirements

• Bachelor's degree or equivalent combination of education and experience
• Three or more years of clerical and administrative support recommended
• Experience with secondary and post-secondary student records, admissions, registration, confidentiality, and records management requirements and policies preferred
• A high level of proficiency in MS Office applications, specifically in Word and Excel
• Ability to quickly learn new software applications
• Preference for candidates with proficiency in PowerCampus (or other SIS Student Information System) and Canvas (or other LMS software)

Nice To Haves

• Strong organizational and time management skills
• High energy self-starter; must be able to take initiative with minimal guidance
• Ability to work effectively with diverse populations
• Ability to communicate effectively, both orally and in writing
• Ability to plan and evaluate programs
• Ability to gather data, compile information, and prepare reports
• Excellent interpersonal skills with various stakeholders
• Effective time management skills
• Ability to work independently; occasional evenings may be required

Responsibilities

• Maintaining detailed student information database using specialized software applications for clinical placement, tracking, and reporting purposes
• Gathering, reviewing and maintaining reports, forms, records, supporting documentation, authorizations and other information needed in support of departmental business
• Collaborating with the Department Chair to complete the State Annual Program Report (APR), pre-entitlement, and Title II Reports
• Collaborating with the Department Chair and Directors of Programs to store, review, and analyze student data (content tests, EDTPA scores, etc.)
• Supporting preparation, collection, and archive of department evidentiary accreditation/recognition documents and policy updates
• Generating accurate and timely reports required by department administrators
• Processing forms, notices, licenses, identification and other documents required by department for licensure and accreditation
• Maintaining detailed student records and files, ensuring that they are kept confidential, current and meet legal and reporting requirements
• Maintaining department records and files that include clinical and student teaching placement data, course syllabi, course schedules, and other documents
• Monitoring office supply needs and obtaining vendor quotes as needed
• Coordinating events sponsored by the Education Department
• Taking and submitting minutes for department meetings
• Identifying and participating in projects that enhance the efficiency of current processes within the department
• Providing positive, courteous, professional interaction with persons making contact with the department
• Performing other duties related to licensure, accreditation, and department business as needed in collaboration with Chair

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: Bachelor's degree