Electrical Project Coordinator

Inpwr - Indianapolis, IN

Full-time - Entry Level

Indianapolis, IN

101-250 employees

Heavy and Civil Engineering Construction

About the position

InPwr, Inc. is seeking an Electrical Project Coordinator to join our dynamic team in Indianapolis, IN. We are an award-winning electrical design-build firm with a strong presence across the United States, including offices in Denver, Los Angeles, and Naples. Our company has been recognized as a Top Place to Work in 2019, 2022, 2023, and 2024, reflecting our commitment to excellence and innovation in the electrical design industry. We pride ourselves on our ability to tackle complex projects and elevate electrical design standards, holding licenses in over forty states and managing projects nationwide. As an Electrical Project Coordinator, you will play a crucial role in supporting project management activities from start to finish. Your responsibilities will include managing job start-up processes, maintaining organized job folders in SharePoint, and assisting project managers with various tasks. You will be responsible for vendor research, creating project team lists, and ensuring that all necessary documentation is in place for successful project execution. Your role will also involve supporting the project manager with field forms, punch lists, and general project coordination tasks. In addition to project coordination, you will handle accounts payable and purchasing tasks, including troubleshooting invoice issues, maintaining vendor relations, and managing project subcontracts and change orders. You will utilize various software tools, including Spectrum for financial management, Microsoft Office Suite for documentation, and SharePoint for project organization. This position requires a proactive approach, strong organizational skills, and the ability to communicate effectively with team members and stakeholders.

Responsibilities

• Job Start Up/Pre-Qualifications/Job Closeout Documents
• Maintain, organize, and be informed of SharePoint regarding job folders
• Research vendors in the area where work is to be performed
• Create Project team list with names, addresses, phone numbers, and email addresses
• Support the PM with all items the Superintendent/Foreman requires for the job
• Support PM with all official InPwr field forms
• Support with closing punch list
• General Assistance to PM as directed
• Special projects as required
• Create/Maintain All Project O&M manuals
• Follow through with weekly meetings with PM
• Literary review of documents and correspondence including project update reports, proposals, requests for information, and miscellaneous
• Maintain heavy equipment/rentals on projects
• WIP Documentation to the PM at end of month close
• Support PM on WIP input
• Assist PMs in project coordination in daily tasks as requested such as permit pulling, meeting agendas, collection/organizing/analyzing daily logs
• Project photos are executed from start to finish
• Review project logs and execute on administrative actions
• Troubleshoot invoice issues from AP Specialist with PM for resolution
• Obtain Vendor Certificates of Insurance
• Quote material and submit, create, and maintain POs
• Manage Project Subcontracts and Change Orders including being the liaison between vendor & InPwr
• Maintain, verify and troubleshoot weekly reports such as Job Cost Status Summary, Aged Payables Report, and PO Status Report
• Understand, Organize, Maintain and/or Utilize Spectrum - InPwr financial software, Microsoft Outlook/Word/Excel, SharePoint, Vendor websites - rentals specifically, and Adobe Acrobat

Requirements

• Proven experience in accounting, preferably in the construction industry
• Positive and 'Can Do!' attitude, team player, and leader
• Strong work ethic and commitment to excellence
• Possess excellent interpersonal and communication skills
• Proficiency in office software and project management tools (e.g., Microsoft Office Suite)
• Exceptional organizational and time-management skills, with the ability to prioritize tasks and handle multiple projects simultaneously
• Strong communication skills, both written and verbal, with the ability to interact effectively with team members and stakeholders
• Attention to detail and accuracy in handling documentation and data
• Ability to work independently and collaboratively within a team environment
• Bachelor's degree in business administration, project management, or a related field (preferred but not required)
• Candidate must live in the Greater Indianapolis area and be able to commute to the office each day

Nice-to-haves

• Experience with construction project management software
• Knowledge of electrical design principles
• Familiarity with safety protocols in construction environments

Benefits

• Medical, Dental, Vision and Life Insurance 100% company paid for employees
• Paid vacation & holidays
• 401(k) company match
• 30-day paid sabbatical every 5 years of employment
• Stable employment with a growing company
• Highly competitive salary