Electronic Records System Manager (Database Administrative III)

$55,392 - $69,252/Yr

Kentucky Community and Technical College System - Versailles, KY

Full-time - Mid Level

Hybrid - Versailles, KY

Educational Services

About the position

The Electronic Records System Manager (Database Administrative III) is responsible for leading and managing digital system projects that support the needs of faculty, staff, and students within the KCTCS System Office. This role focuses on the implementation, maintenance, and optimization of the Electronic Document Management System (OnBase Software), ensuring secure document storage, easy retrieval, and compliance with regulatory standards. The position supports a large user base and plays a critical role in training and communication regarding electronic records management.

Responsibilities

• Collaborate closely with the Director of Electronic Content Management and Records to execute and monitor electronic content initiatives and projects.
• Lead and manage cross-functional system teams in the planning, implementing, and overseeing operations and projects related to electronic content management system.
• Oversee the creation, storage, and access to digital information across KCTCS, as well as the management of OnBase workflow and forms.
• Ensure continuous improvement and daily management of the enterprise electronic document software (OnBase), adhering to appropriate document management and retention standards.
• Develop comprehensive training material and instructional videos to support the effective use of the OnBase system.
• Offer ongoing training sessions and support to faculty and staff, providing them with the knowledge and skills needed to manage digital records efficiently.
• Lead implementation teams for OnBase software upgrades.
• Serve as a key resource for system testing, troubleshooting, and resolving issues related to the OnBase system.
• Represent KCTCS by serving on state records management and retention committees of the Kentucky Department of Libraries and Archives (KDLA), ensuring alignment with state standards and practices.

Requirements

• Bachelor's Degree and three (3) years of relevant experience or equivalent.
• Hyland OnBase Certification-Position is required to achieve and maintain Hyland OnBase System Administrator Certification.

Nice-to-haves

• Bachelor's Degree and five (5) years of relevant experience or equivalent.

Benefits

• Paid holidays
• Health insurance
• Dental insurance
• Employee assistance program
• Vision insurance
• 403(b) retirement plan with a 5% employee contribution and 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks of Institutional Closing Pay (Last 2 weeks of December) for qualifying positions