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Elementary School Administrative Assistant
St Andrew Parish School - Delavan, WI
posted 2 months ago
About the position
The Administrative Assistant plays a pivotal role in supporting the administration, teachers, parents, and students within a faith-based educational environment. This position is essential for maintaining efficient office operations, communicating important information, and upholding the school's values. The ideal candidate should be organized, detail-oriented, personable, and possess strong communication skills, along with proficiency in various software applications.
Responsibilities
- Handle daily administrative functions such as answering phone calls, managing emails, and greeting visitors.
- Organize and maintain records, files, and databases in compliance with school policies.
- Coordinate incoming and outgoing correspondence, including newsletters and announcements.
- Assist the principal with filing reports for the Archdiocese of Milwaukee and Wisconsin Department of Public Instruction.
- Manage the school's calendar, schedule meetings, and coordinate events with faculty and parents.
- Serve as the first point of contact for parent inquiries, providing information and support.
- Maintain attendance records and handle student tardies and absences.
- Oversee student drop-off and pick-up procedures to ensure safety.
- Assist with scheduling substitutes for teachers and managing supplies.
- Support the principal with clerical assistance, including data entry and report generation.
- Prepare materials for meetings, events, and classroom activities as needed.
- Foster a welcoming environment in alignment with Catholic values and school mission.
- Coordinate events such as Mass, assemblies, and seasonal celebrations.
Requirements
- High school diploma or GED required.
- 1 year of administrative experience required.
- 1 year of customer service experience required.
- 1 year of experience with Microsoft Word required.
Nice-to-haves
- Experience with QuickBooks is preferred.
- Ability to communicate in Spanish is a plus.
- Ability to relocate to Delavan, WI before starting work is preferred.
Benefits
- Dental insurance
- Health insurance
- Paid time off
- Professional development assistance
- Vision insurance
