Elementary School Administrative Assistant

$14 - $16/Yr

Educate Kansas - Cimarron, KS

Part-time - Entry Level

Cimarron, KS

501-1,000 employees

About the position

The job of Administrative Elementary Secretary is done for the purposes of providing administrative and secretarial support to assigned school site administrators; monitoring assigned activities; and providing information, recommendations, and/or direction as may be requested by the assigned administrator. This job reports to the Elementary Principal.

Responsibilities

• Possess clerical skills of typing, filing, bookkeeping, mail sorting, computer skills and telephone.
• Maintain a record of parties entering and exiting the building, and be available for the doorbell throughout the school day.
• Collect payments for a variety of events (lunch accounts, pre-school fees, fundraisers, and school events, etc.) for the purpose of completing transactions and/or securing funds.
• Compose a variety of documents (school events, programs, bulletins, reports, and reminders etc.) for the purpose of communicating information via social media, school website or mail.
• Prepare a wide variety of reports, documents, and correspondence of a confidential and non-confidential nature (e.g. letters, memorandums, charts, purchase orders, handbooks) for the purpose of documenting activities, providing written reference, and/or conveying information.
• Type letters or make reports, prepare transcripts and post semester grades on permanent records.
• Respond to a variety of inquiries from a variety of parties (staff, parents, students, public agencies, etc.) for the purpose of providing information or direction and/or facilitating communication among parties.
• Communicate enrollment information to all appropriate district personnel for the purpose of ensuring professional and efficient communication.
• Greet new students and their families for the purpose of assisting with the enrollment process, assigning school, responding to questions, and/or directing to appropriate personnel.
• Input data into the student information system Power School (student record updates, attendance, scheduling, progress reports and report cards, rostering students into learning programs, etc.)
• Keep KIDS information up to date and accurate on all students and complete appropriate reports. Have records available for audit.
• Handle food service functions such as completing milk counts and lunch counts and distributing lunch and milk receipts. All funds received will be accounted for and turned over to the Board Clerk. All information concerning free and reduced lunches should be kept confidential.
• Keep information concerning students, staff members and school business confidential.
• Call and organize substitute teachers using the ROVER system during and outside of school hours.
• Close out books monthly and prepare them for the fiscal year audit.
• Work as a team with other administrative assistant and staff.
• Other duties as assigned consistent with his/her competence as the Board may assign.

Requirements

• Proficient in clerical skills including typing, filing, bookkeeping, and computer skills.
• Ability to maintain confidentiality regarding student and staff information.
• Experience with data entry and management in student information systems.
• Strong communication skills to interact with staff, parents, and students.

Benefits

• 5 Personal days per year with no carry over.
• 11 sick days accumulative up to 70.
• Optional benefits with USD 102.
• 10 months of employment.