Employee Expense and Cost Corrections Supervisor - JR26951-3800

University of Chicago - Chicago, IL

Full-time - Mid Level

Chicago, IL

Educational Services

About the position

The Employee Expense and Cost Corrections Supervisor is responsible for overseeing the University’s employee expense and cost corrections programs. This role involves managing a team to ensure compliance with University policies and IRS regulations while providing excellent customer service and relationship building. The supervisor will also analyze and report on expense programs, support continuous improvement initiatives, and maintain effective relationships with stakeholders.

Responsibilities

• Manage a team responsible for compiling information and ensuring accuracy and compliance with University policies and IRS regulations.
• Provide guidance to campus and external clients regarding transactional corrections to invoices and accounts payable transactions.
• Coordinate with campus clients on all aspects of employee expenses and cost corrections.
• Analyze and report on employee expense and cost correction programs, including campus-wide cost corrections.
• Hire, train, evaluate, and develop employees performing expense program management and cost correction roles.
• Support the Procure-to-Pay Shared Services Director in identifying and implementing process improvements.
• Ensure service delivery with a focus on customer satisfaction and compliance with SLAs.
• Develop and maintain effective relationships with key stakeholders on campus and external constituents.
• Conduct periodic compliance audits and resolve issues raised by stakeholders.
• Supervise day-to-day payments and receipts of bills, and maintain accounts payable and receivable ledgers.
• Recommend working capital necessary for accounts payable and/or receivable operations.
• Perform other related work as needed.

Requirements

• Bachelor's degree in a related field or equivalent combination of education and experience.
• 5-7 years of work experience in a related job discipline.

Nice-to-haves

• Bachelor's degree in business administration.
• Customer service experience.
• Experience in expense management within a not-for-profit higher education institution.
• Familiarity with administrative processes in a university setting.
• Analytical skills to reconcile financial data and process financial documents.
• Experience with ERP systems, preferably Oracle Fusion.
• Experience working in Concur.
• Intermediate to advanced proficiency in Excel and other database software.

Benefits

• Health insurance
• Dental insurance
• Retirement savings plan (401k)
• Paid holidays
• Flexible scheduling
• Professional development opportunities