Engineering Administrative Assistant

$50,000 - $65,000/Yr

Wellons - Vancouver, WA

Full-time - Mid Level

Vancouver, WA

Merchant Wholesalers, Durable Goods

About the position

The Engineering Administrative Assistant at Wellons, Inc. is responsible for providing comprehensive administrative support to the engineering team. This role involves managing engineering documentation, maintaining databases, and assisting with various administrative tasks to ensure the smooth operation of the engineering department. The ideal candidate will have a solid background in administrative roles and be proficient in Microsoft Office applications, particularly Word and Excel.

Responsibilities

• Creation and correspondence of transmittals and associated documentation.
• Maintain engineering drawings and release drawings according to established procedures or requirements.
• Support the Engineering group with everyday administrative duties and compile data as necessary.
• Maintain Engineering databases as required.
• Prepare drawings, requisitions, and pre-work packages, including stamping with job-specific information.
• Print and compile installation binders for field crews.
• Create, maintain, and distribute electronic/physical job files and engineering files per established procedures.
• Compile job-related items such as creating project manuals, checkout books, spare parts lists, and lubrication lists.
• Complete contract closeouts and maintain current job-related information.
• Create and implement ASME forms for the quality control department.
• Coverage of reception desk and customer service administrative assistant duties, as required.
• Coordinate meetings and manage the Engineering Calendar.
• Maintain Engineering supplies as required.
• Other tasks as assigned.

Requirements

• Proficient in Microsoft Word and Excel with the ability to create document templates and reports.
• Experience in records management and accurate filing procedures.
• Excellent problem-solving and written/oral communication skills.
• Initiative to find ways to improve efficiency within the Engineering group.
• Ability to assist all members within the Engineering department.
• Self-starter with the ability to follow through on projects with little or no supervision.
• Ability to prioritize tasks based on requirements to ensure timelines are maintained.

Benefits

• Profit sharing
• Health savings account
• Paid holidays
• Health insurance
• Dental insurance
• 401(k)
• Flexible spending account
• Paid time off
• Vision insurance
• Life insurance
• Retirement plan