Engineering Office Coordinator

About the position

The Project and Office Coordinator at Bureau Veritas is responsible for providing technical and administrative support to field and operations staff, including engineers, architects, and project managers. This hybrid role involves managing project tasks, coordinating schedules, and ensuring effective communication between clients and the internal team. The position plays a vital role in the Asset Management Division, contributing to project setup, delivery, and overall operational efficiency.

Responsibilities

• Manage stock of physical materials in the Ellicott City office, including shipping field supplies and equipment.
• Monitor field resource licenses and qualifications to determine additional resourcing needs.
• Participate in client kick-off calls with operations and sales teams.
• Assist with documenting and reporting on program expectations and requirements.
• Partner with operations to address client comments or questions.
• Assist with project setup and delivery.
• Resolve general project issues regarding contacts, site information, and client delivery.
• Follow up with clients on projects on hold or awaiting final deliverables.
• Coordinate scheduling activities with clients and communicate assignments with the field team.
• Track activity of field staff to maximize resource activity and work assignments.
• Ensure accurate project information is set up according to contractual requirements.
• Coordinate and communicate schedules with vendors, clients, and internal teams.
• Develop reports defining project progress, problems, and solutions for stakeholders.
• Coordinate contract administration, purchase orders, and change orders.
• Communicate clearly and succinctly with all stakeholders.
• Assist in developing a network of qualified subcontractors to support operational services.
• Receive and disperse Client Supplied Material (CSM).
• Contact municipality departments for project information.
• Set up projects in a digital writing platform for proper communication and data flow.
• Perform special projects as assigned by the leadership team.
• Identify opportunities to improve efficiency and technological solutions.
• Protect operations by keeping company information confidential.
• Deliver outstanding customer service through timely responses and proactive solutions to clients' needs.
• Demonstrate BV's guiding principles in support of the company's strategic goals.
• Follow all documented policies, Standard Operating Procedures, and Work Instructions applicable to the position.
• Maintain a safe and clean work area by complying with all procedures, rules, and regulations.
• May be required to work overtime with prior authorization from supervisor.

Requirements

• High school diploma or GED required; some college preferred.
• Minimum of two years of administrative experience.
• Proficient in operating a computer and knowledge of word processing, spreadsheet, and project management software.
• Ability to read, analyze, and interpret project/technical documents and governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.

Nice-to-haves

• Time management skills
• Active listening skills
• Critical thinking skills
• Problem-solving skills
• Oral and written communication skills
• Ability to motivate, develop, and direct people
• Ability to work independently and in a team environment.
• Ability to work in a constant state of alertness and safe manner.

Benefits

• Salary range: $21.50 to $24.00 per hour
• Medical, Dental, and Vision coverage
• Company-matched Retirement plan
• Generous Paid Time Off and Company Holidays
• Life Insurance and AD&D coverage
• Short-Term Disability (STD) and Long-Term Disability (LTD)
• Optional life and pet insurance
• EAP and Total Wellbeing Lifestyle Programs
• Tuition Assistance and/or Professional Development
• Employee Discounts