Flex - Austin, TX
posted 16 days ago
About the position
To support our extraordinary team who build great products and contribute to our growth, we're looking to add a/an Enterprise Communications Coordinator located in Austin, TX. Reporting to the VP, Integrated Marketing and Communications the Enterprise Communications Coordinator role will be responsible for coordinating a variety of communications projects and overseeing department operations, including budget tracking, invoice processing, and vendor contracts. Additionally, you will assist with administrative duties for the organization and help with planning and logistics for both virtual and live events. Given the global nature of our organization, flexibility in work hours is required to accommodate activities and team engagements across different time zones.
Responsibilities
- Manage day-to-day schedules to optimize the team's time, ensuring they are prepared for all meetings and priorities
- Coordinate internal and external meetings and related logistics, including but not limited to team, extended staff, all-hands, off-site meetings, one-on-ones, etc.
- Book domestic and international travel in alignment with the company's travel policy, considering travel Visas, costs, and proper documentation for the organization's team leaders
- Ensure the timely submission of expenses and review/provide feedback on expense reports submitted by the executive's direct reports
- Collaborate and execute on special projects and serve as the key point of contact to verify departmental goals, related milestones, and initiatives are aligned with the annual business cycle
- Project manage initiatives and associated deliverables according to defined deadlines
- Contribute to leadership meetings by taking notes and tracking action items
- Conduct research, compile, and draft statistical reports and presentations
- Handle budgets, bill paying and monitoring, ordering and maintaining supplies/equipment
- Act as a gatekeeper for all inquiries (customers, employees, ELT, visitors, etc.), triage requests, and coordinate communication and actions as necessary
- Partner with the enterprise communications team to implement strategies and develop materials that support key initiatives and convey pertinent details to all stakeholders
- Help onboard new employees and train new team members
Requirements
- Minimum of 5+ years of applicable experience in administrative roles supporting executives or communications coordination, ideally at a fast-paced technology company
- Skillful execution of administrative activities with discretion, great attention to detail and follow through, and organization
- Effective verbal and written communication skills to ensure communications are clear, succinct, and thorough
- Ability to build strong relationships with senior leaders and external stakeholders
- Intermediate project management skills and experience with productivity tools and applications, and calendaring
- Proven ability to prioritize tasks, communicate effectively, and deliver high-quality work to consistently meet deadlines
- Experience with budget management and event planning/management
- Bachelor's degree or equivalent relevant experience
Nice-to-haves
- Agility and flexibility to respond to rapidly changing priorities and needs
- Demonstrated ability and willingness to learn new competencies and accept new challenges
- Strong collaboration and continuous improvement skills to enhance processes and workflows with team members
- Takes initiative and makes well-thought decisions in ambiguous situations with little supervision
- Possesses a resourceful and solution-oriented attitude E.g. no task is too big or too small to handle
- Ability to influence others, handle conflict appropriately, know when to delegate issues, and apply sound judgment
Benefits
- Full range of medical benefits, dental, vision
- Life Insurance
- Matching 401K
- PTO
- Tuition Reimbursement
- Employee discounts at local retailers
- Bonus Eligibility
